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Financial and Administrative Service Department
Purchasing Office
PO Box 1088, Austin, Texas, 78767
October 8, 2013
Graphic Solutions Group Inc.
Jason Freeman
4601 Spring Valley
Dallas, TX 75244
Dear Mr. Freeman:
The City of Austin has approved the award and execution of a service contract with
Graphic Solutions Group for Decal Making Supplies in accordance with solicitation
JRD0000.
Responsible Department: Fleet Services
Department Contact Person: Hazel Black
Department Contact Email Address: hazel.black@austintexas.gov
1190 Hargrave, Austin, TX 78702
Department Contact Telephone: (512) 974-1751
Project Name: Decal Making Supplies
Contractor Name: Graphic Solutions Group Inc.
Contract Number: GA140000006
Contract Period: 10/03/2013 – 10/02/2016
Contract Period Amount $472,723
Extension Options: Three 12-month options
Requisition Number: 7800 - 13061400426
Solicitation Number: JRD0000
Agenda Item Number: 34
Council Approval Date: 10/3/2013
Thank you for your interest in doing business with the City of Austin. If you have any
questions regarding this purchase, please contact the person referenced under
Department Contact Person above.
Sincerely,
Jonathan Dalchau, Buyer II
Purchasing Office
CC: Matt Samaripa, Hazel Black
CONTRACT BETWEEN THE CITY OF AUSTIN ("City'')
AND
Graphic Solutions Group Inc. ("Contractor")
for
Decal Making Supplies
GA140000006
The City accepts the Contractor's Offer (as referenced in Section 1.1.3 below) for the above
requirement and enters into the following Contract.
This Contract is between Graphic Solutions Group Inc. having offices at Dallas, TX 75244 and the
City, a home-rule municipality incorporated by the State of Texas, and is effective as of the date
executed by the City ("Effective Date").
Capitalized terms used but not defined herein have the meanings given them in Solicitation Number
JRDOOOO for Decal Making Supplies.
1.1 This Contract is composed of the following documents:
1.1.1 This Contract
1.1.2 The City's Solicitation, Invitation for Bid (IFB}, JRDOOOO for Decal Making Supplies
including all documents incorporated by reference
1.1.3 Graphic Solutions Group Inc. Offer, dated 8/2/2013, including subsequent clarifications
1.2 Order of Precedence. Any inconsistency or conflict in the Contract documents shall be
resolved by giving precedence in the following order:
1.2.1 This Contract
1.2.2 The City's Solicitation as referenced in Section 1.1.2, including all documents
incorporated by reference
1.2.3 The Contractor's Offer as referenced in Section 1.1 .3, including subsequent clarifications.
1.3 Term of Contract. The Contract will be in effect for an initial term of thirty-six (36) months and
may be extended thereafter for up to three (3) twelve (12) month extension option(s), subject to
the approval of the Contractor and the City Purchasing Officer or his designee. See the Term of
Contract provision in Section 0400 for additional Contract requirements.
1.4 Compensation. The Contractor shall be paid a total Not-to-Exceed amount of $4 72,723 for the
initial Contract term and $173,486 for the first extension option, $182,110 for the second
extension option and $191,166 for the third extension option as indicated in the Bid Sheet, IFB
Section 0600. Payment shall be made upon successful completion of services or delivery of
goods as outlined in each individual Delivery Order.
1.5 Quantity of Work. There is no guaranteed quantity of work for the period of the Contract and
there are no minimum order quantities. Work will be on an as needed basis as specified by the
City for each Delivery Order.
Standard Contract - Graphic Solutions Group 
1.6 Clarifications and Additional Agreements. The following are incorporated into the Contract.
1.6.1 The Definition of Code Red is a term used by the City to designate that the parts are
critical to providing services to the public to the extent that the City is willing to pay
express shipping charges. A Code Red item shall be delivered within one (1) business
day.
This Contract (including any Exhibits) constitutes the entire agreement of the parties regarding the
subject matter of this Contract and supersedes all prior and contemporaneous agreements and
understandings, whether written or oral, relating to such subject matter. This Contract may be
altered, amended, or modified only by a written instrument signed by the duly authorized
representatives of both parties.
In witness whereof, the City has caused a duly authorized representative to execute this Contract on
the date set forth below.
GRAPHIC SOLUTIONS GROUP INC. CITY OF AUSTIN
Contract Compliance Manager, Corporate
Title: Title:
Date: Date:
Standard Contract - Graphic Solutions Group 2 
CITYOF AUSTIN,TEXAS
Purchasing Office
INVITATION FOR BID (BEST VALUE)
Offer Sheet
SOLICITATION NO: IFBBV JRDOOOO
DATE ISSUED: July 15, 2013
REQUISITION NO.: 7800 13061400426
COMMODITY CODE: 2553088
FOR CONTRACTUAL AND TECHNICAL
ISSUES CONTACT:
Jonathan Dalchau
Buyer II
Phone: (512) 974-2938
COMMODITY/SERVICE DESCRIPTION: Decal Making Supplies
BID DUE PRIOR TO: 3:00PM, Wednesday August 7, 2013
BID OPENING TIME AND DATE: 3:00PM, Wednesday August 7,
2013
LOCATION: MUNICIPAL BUILDING, 124 W 8th STREET
RM 310, AUSTIN, TEXAS 78701
When submitting a sealed Offer and/or Compliance Plan, use the proper address for the type of service desired, as shown below.
P .0. Address for US Mall Street Address for Hand Delivery or Courier Service
City of Austin City of Austin, Purchasing omce
Purchasing omce Municipal Building
P.O. Box 1088 124 W 81h street, Rm 310
Austin, Texas 78767-8845 Austin, Texas 78701
Reception Phone: (512) 974-2500
Offers {Including Compliance Plans) that are not submitted In a sealed envelope or container will not be considered.
SUBMIT 1 ORIGINAL AND 1 SIGNEQ COPY OF OFFER
OFFER SUBMITTED BY
e signature below, I certify that I have submitted a binding offer.
Signature of P
J~..-. fraP.#.N ~-+~;( A(cov,n- Rtf
Signer's Name and Title: (please prnt or type)
FEDERAL TAX ID NO. Date: ~- 2 - z.o, 3
Company Name: Gll~\l So lvto"'~ &~-.~p
Address: "tt,of 5pL·~ v~ 11~7 City, State, Zip Code ~!\#<$
Phone No. ( Z/4) 7/7, , '=' 213 Fax No. ( '17Z-) 2;$ if - 'Z<lf 3 (;j
Otter Sheet Revised 03/19/12
I 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
By submitting an Offer in response to the Solicitation, the Contractor agrees that the Contract shall be governed by the
following terms and conditions. Unless otherwise specified in the Contract, Sections 3, 4, 5, 6, 7, 8, 20, 21, and 36 shall
apply only to a Solicitation to purchase Goods, and Sections 9, 10, 11 and 22 shall apply only to a Solicitation to purchase
Services to be performed principally at the City's premises or on public rights-of-way.
1. CONTRACTOR'S OBLIGATIONS: The Contractor shall fully and timely provide all Deliverables described in the
Solicitation and in the Contractor's Offer in strict accordance with the terms, covenants, and conditions of the
Contract and all applicable Federal, State, and local laws, rules, and regulations.
2. EFFECTIVE DATE/TERM: Unless otherwise specified in the Solicitation, this Contract shall be effective as of the
date the contract is signed by the City, and shall continue in effect until all obligations are performed in accordance
with the Contract.
3. CONTRACTOR TO PACKAGE DELIVERABLES: The Contractor will package Deliverables in accordance with
good commercial practice and shall include a packing list showing the description of each item, the quantity and unit
price Unless otherwise provided in the Specifications or Supplemental Terms and Conditions, each shipping
container shall be clearly and permanently marked as follows: (a) The Contractor's name and address, (b) the City's
name, address and purchase order or purchase release number and the price agreement number if applicable, (c)
Container number and total number of containers, e.g. box 1 of 4 boxes, and (d) the number of the container bearing
the packing list. The Contractor shall bear cost of packaging. Deliverables shall be suitably packed to secure lowest
transportation costs and to conform with requirements of common carriers and any applicable specifications. The
City's count or weight shall be final and conclusive on shipments not accompanied by packing lists.
4. SHIPMENT UNDER RESERVATION PROHIBITED: The Contractor is not authorized to ship the Deliverables under
reservation and no tender of a bill of lading will operate as a tender of Deliverables.
5. TITLE & RISK OF LOSS: Title to and risk of loss of the Deliverables shall pass to the City only when the City
actually receives and accepts the Deliverables.
6. DELIVERY TERMS AND TRANSPORTATION CHARGES: Deliverables shall be shipped F.O.B. point of delivery
unless otherwise specified in the Supplemental Terms and Conditions. Unless otherwise stated in the Offer, the
Contractor's price shall be deemed to include all delivery and transportation charges. The City shall have the right to
designate what method of transportation shall be used to ship the Deliverables. The place of delivery shall be that
set forth in the block of the purchase order or purchase release entitled "Receiving Agency".
7. RIGHT OF INSPECTION AND REJECTION: The City expressly reserves all rights under law, including, but not
limited to the Uniform Commercial Code, to inspect the Deliverables at delivery before accepting them, and to reject
defective or non-conforming Deliverables. If the City has the right to inspect the Contractor's, or the Contractor's
Subcontractor's, facilities, or the Deliverables at the Contractor's, or the Contractor's Subcontractor's, premises, the
Contractor shall furnish, or cause to be furnished, without additional charge, all reasonable facilities and assistance
to the City to facilitate such inspection.
8. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender or delivery of Deliverables must fully comply with all
provisions of the Contract as to time of delivery, quality, and quantity. Any non-complying tender shall constitute a
breach and the Contractor shall not have the right to substitute a conforming tender; provided, where the time for
performance has not yet expired, the Contractor may notify the City of the intention to cure and may then make a
conforming tender within the time allotted in the contract.
9. PLACE AND CONDITION OF WORK: The City shall provide the Contractor access to the sites where the
Contractor is to perform the services as required in order for the Contractor to perform the services in a timely and
efficient manner, in accordance with and subject to the applicable security laws, rules, and regulations. The
Contractor acknowledges that it has satisfied itself as to the nature of the City's service requirements and
specifications, the location and essential characteristics of the work sites, the quality and quantity of materials,
equipment, labor and facilities necessary to perform the services, and any other condition or state of fact which
could in any way affect performance of the Contractor's obligations under the contract. The Contractor hereby
Section 0300. Standard Purchase Terms & Conditions 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
releases and holds the City harmless from and against any liability or claim for damages of any kind or nature if the
actual site or service conditions differ from expected conditions.
10. WORKFORCE:
A. The Contractor shall employ only orderly and competent workers, skilled in the performance of the services
which they will perform under the Contract.
B. The Contractor, its employees, subcontractors, and subcontractor's employees may not while engaged in
participating or responding to a solicitation or while in the course and scope of delivering goods or services
under a City of Austin contract or on the City's property .
i. use or possess a firearm, including a concealed handgun that is licensed under state law, except as
required by the terms of the contract; or
ii. use or possess alcoholic or other intoxicating beverages, illegal drugs or controlled substances, nor may
such workers be intoxicated, or under the influence of alcohol or drugs, on the job.
C. If the City or the City's representative notifies the Contractor that any worker is incompetent, disorderly or
disobedient, has knowingly or repeatedly violated safety regulations, has possessed any firearms, or has
possessed or was under the influence of alcohol or drugs on the job, the Contractor shall immediately remove
such worker from Contract services, and may not employ such worker again on Contract services without the
City's prior written consent.
11. COMPLIANCE WITH HEALTH, SAFETY, AND ENVIRONMENTAL REGULATIONS: The Contractor, its
Subcontractors, and their respective employees, shall comply fully with all applicable federal, state, and local health,
safety, and environmental laws, ordinances, rules and regulations in the performance of the services, including but
not limited to those promulgated by the City and by the Occupational Safety and Health Administration (OSHA). In
case of conflict, the most stringent safety requirement shall govern. The Contractor shall indemnify and hold the City
harmless from and against all claims, demands, suits, actions, judgments, fines, penalties and liability of every kind
arising from the breach of the Contractor's obligations under this paragraph.
12. INVOICES:
A. The Contractor shall submit separate invoices in duplicate on each purchase order or purchase release after
each delivery. If partial shipments or deliveries are authorized by the City, a separate invoice must be sent for
each shipment or delivery made.
B. Proper Invoices must include a unique invoice number, the purchase order or delivery order number
and the master agreement number if applicable, the Department's Name, and the name of the point of
contact for the Department. Invoices shall be itemized and transportation charges, if any, shall be listed
separately. A copy of the bill of lading and the freight waybill, when applicable, shall be attached to the invoice.
The Contractor's name and, if applicable, the tax identification number on the invoice must exactly match the
information in the Vendor's registration with the City. Unless otherwise instructed in writing, the City may rely
on the remittance address specified on the Contractor's invoice.
C. Invoices for labor shall include a copy of all time-sheets with trade labor rate and Deliverables order number
clearly identified. Invoices shall also include a tabulation of work-hours at the appropriate rates and grouped by
work order number. Time billed for labor shall be limited to hours actually worked at the work site.
D. Unless otherwise expressly authorized in the Contract, the Contractor shall pass through all Subcontract and
other authorized expenses at actual cost without markup.
E. Federal excise taxes, State taxes, or City sales taxes must not be included in the invoiced amount. The City
will furnish a tax exemption certificate upon request.
Section 0300. Standard Purchase Terms & Conditions 2 Revised July 2013 
13. PAYMENT:
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
A All proper invoices received by the City will be paid within thirty (30) calendar days of the City's receipt of the
Deliverables or of the invoice, whichever is later.
B. If payment is not timely made, (per paragraph A), interest shall accrue on the unpaid balance at the
lesser of the rate specified in Texas Government Code Section 2251.025 or the maximum lawful rate;
except, if payment is not timely made for a reason for which the City may withhold payment hereunder,
interest shall not accrue until ten (10) calendar days after the grounds for withholding payment have
been resolved.
C. If partial shipments or deliveries are authorized by the City, the Contractor will be paid for the partial shipment
or delivery, as stated above, provided that the invoice matches the shipment or delivery.
D. The City may withhold or set off the entire payment or part of any payment otherwise due the Contractor to
such extent as may be necessary on account of:
i. delivery of defective or non-conforming Deliverables by the Contractor;
ii. third party claims, which are not covered by the insurance which the Contractor is required to provide,
are filed or reasonable evidence indicating probable filing of such claims;
iii. failure of the Contractor to pay Subcontractors, or for labor, materials or equipment;
iv. damage to the property of the City or the City's agents, employees or contractors, which is not covered
by insurance required to be provided by the Contractor;
v. reasonable evidence that the Contractor's obligations will not be completed within the time specified in
the Contract, and that the unpaid balance would not be adequate to cover actual or liquidated damages
for the anticipated delay;
vi. failure of the Contractor to submit proper invoices with all required attachments and supporting
documentation; or
vii. failure of the Contractor to comply with any material provision of the Contract Documents.
E. Notice is hereby given of Article VIII, Section 1 of the Austin City Charter which prohibits the payment of any
money to any person, firm or corporation who is in arrears to the City for taxes, and of §2-8-3 of the Austin City
Code concerning the right of the City to offset indebtedness owed the City.
F. Payment will be made by check unless the parties mutually agree to payment by credit card or electronic
transfer of funds. The Contractor agrees that there shall be no additional charges, surcharges, or penalties to
the City for payments made by credit card or electronic funds transfer.
G. The awarding or continuation of this contract is dependent upon the availability of funding. The City's payment
obligations are payable only and solely from funds Appropriated and available for this contract. The absence of
Appropriated or other lawfully available funds shall render the Contract null and void to the extent funds are
not Appropriated or available and any Deliverables delivered but unpaid shall be returned to the Contractor.
The City shall provide the Contractor written notice of the failure of the City to make an adequate Appropriation
for any fiscal year to pay the amounts due under the Contract, or the reduction of any Appropriation to an
amount insufficient to permit the City to pay its obligations under the Contract. In the event of non or
inadequate appropriation of funds, there will be no penalty nor removal fees charged to the City.
14. TRAVEL EXPENSES: All travel, lodging and per diem expenses in connection with the Contract for which
reimbursement may be claimed by the Contractor under the terms of the Solicitation will be reviewed against the
City's Travel Policy as published and maintained by the City's Controller's Office and the Current United States
General Services Administration Domestic Per Diem Rates (the "Rates") as published and maintained on the
Internet at:
) 1) H7
Section 0300, Standard Purchase Terms & Conditions 3 Revised J~11y 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
No amounts in excess of the Travel Policy or Rates shall be paid. All invoices must be accompanied by copies of
detailed itemized receipts (e.g. hotel bills, airline tickets). No reimbursement will be made for expenses not actually
incurred. Airline fares in excess of coach or economy will not be reimbursed. Mileage charges may not exceed the
amount permitted as a deduction in any year under the Internal Revenue Code or Regulations.
15. FINAL PAYMENT AND CLOSE-OUT:
A. If an MBE/WBE Program Compliance Plan is required by the Solicitation, and the Contractor has identified
Subcontractors, the Contractor is required to submit a Contract Close-Out MBE/WBE Compliance Report to
the Project manager or Contract manager no later than the 15th calendar day after completion of all work
under the contract. Final payment, retainage, or both may be withheld if the Contractor is not in compliance
with the requirements of the Compliance Plan as accepted by the City.
B. The making and acceptance of final payment will constitute:
i. a waiver of all claims by the City against the Contractor, except claims (1) which have been previously
asserted in writing and not yet settled, (2) arising from defective work appearing after final inspection, (3)
arising from failure of the Contractor to comply with the Contract or the terms of any warranty specified
herein, (4) arising from the Contractor's continuing obligations under the Contract, including but not
limited to indemnity and warranty obligations, or (5) arising under the City's right to audit; and
ii. a waiver of all claims by the Contractor against the City other than those previously asserted in writing
and not yet settled.
16. SPECIAL TOOLS & TEST EQUIPMENT: If the price stated on the Offer includes the cost of any special tooling or
special test equipment fabricated or required by the Contractor for the purpose of filling this order, such special
tooling equipment and any process sheets related thereto shall become the property of the City and shall be
identified by the Contractor as such.
17. RIGHT TO AUDIT:
A. The Contractor agrees that the representatives of the Office of the City Auditor or other authorized
representatives of the City shall have access to, and the right to audit, examine, or reproduce, any and all
records of the Contractor related to the performance under this Contract. The Contractor shall retain all such
records for a period of three (3) years after final payment on this Contract or until all audit and litigation matters
that the City has brought to the attention of the Contractor are resolved, whichever is longer. The Contractor
agrees to refund to the City any overpayments disclosed by any such audit.
B. The Contractor shall include section a. above in all subcontractor agreements entered into in connection with
this Contract.
18. SUBCONTRACTORS:
A. If the Contractor identified Subcontractors in an MBE/WBE Program Compliance Plan or a No Goals
Utilization Plan the Contractor shall comply with the provisions of Chapters 2-9A, 2-9B, 2-9C, and 2-90, as
applicable, of the Austin City Code and the terms of the Compliance Plan or Utilization Plan as approved by
the City (the "Plan"). The Contractor shall not initially employ any Subcontractor except as provided in the
Contractor's Plan. The Contractor shall not substitute any Subcontractor identified in the Plan, unless the
substitute has been accepted by the City in writing in accordance with the provisions of Chapters 2-9A, 2-9B,
2-9C and 2-90, as applicable. No acceptance by the City of any Subcontractor shall constitute a waiver of any
rights or remedies of the City with respect to defective Oeliverables provided by a Subcontractor. If a Plan has
been approved, the Contractor is additionally required to submit a monthly Subcontract Awards and
Expenditures Report to the Contract Manager and the Purchasing Office Contract Compliance Manager no
later than the tenth calendar day of each month.
Section 0300. Standard Purchase Terms & Conditions 4 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
B. Work performed for the Contractor by a Subcontractor shall be pursuant to a written contract between the
Contractor and Subcontractor. The terms of the subcontract may not conflict with the terms of the Contract,
and shall contain provisions that:
i. require that all Deliverables to be provided by the Subcontractor be provided in strict accordance with
the provisions, specifications and terms of the Contract;
ii. prohibit the Subcontractor from further subcontracting any portion of the Contract without the prior
written consent of the City and the Contractor. The City may require, as a condition to such further
subcontracting, that the Subcontractor post a payment bond in form, substance and amount acceptable
to the City;
iii. require Subcontractors to submit all invoices and applications for payments, including any claims for
additional payments, damages or otherwise, to the Contractor in sufficient time to enable the Contractor
to include same with its invoice or application for payment to the City in accordance with the terms of the
Contract;
iv. require that all Subcontractors obtain and maintain, throughout the term of their contract, insurance in
the type and amounts specified for the Contractor, with the City being a named insured as its interest
shall appear; and
v. require that the Subcontractor indemnify and hold the City harmless to the same extent as the
Contractor is required to indemnify the City.
C. The Contractor shall be fully responsible to the City for all acts and omissions of the Subcontractors just as the
Contractor is responsible for the Contractor's own acts and omissions. Nothing in the Contract shall create for
the benefit of any such Subcontractor any contractual relationship between the City and any such
Subcontractor, nor shall it create any obligation on the part of the City to pay or to see to the payment of any
moneys due any such Subcontractor except as may otherwise be required by law.
D. The Contractor shall pay each Subcontractor its appropriate share of payments made to the Contractor not
later than ten (10) calendar days after receipt of payment from the City.
19. WARRANTY- PRICE:
A. The Contractor warrants the prices quoted in the Offer are no higher than the Contractor's current prices on
orders by others for like Deliverables under similar terms of purchase.
B. The Contractor certifies that the prices in the Offer have been arrived at independently without consultation,
communication, or agreement for the purpose of restricting competition, as to any matter relating to such fees
with any other firm or with any competitor.
C. In addition to any other remedy available, the City may deduct from any amounts owed to the Contractor, or
otherwise recover, any amounts paid for items in excess of the Contractor's current prices on orders by others
for like Deliverables under similar terms of purchase.
20. WARRANTY - TITLE: The Contractor warrants that it has good and indefeasible title to all Deliverables furnished
under the Contract, and that the Deliverables are free and clear of all liens, claims, security interests and
encumbrances. The Contractor shall indemnify and hold the City harmless from and against all adverse title claims
to the Deliverables.
21. WARRANTY - DELIVERABLES: The Contractor warrants and represents that all Deliverables sold the City under
the Contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects
to the specifications, drawings, and descriptions in the Solicitation, to any samples furnished by the Contractor, to
the terms, covenants and conditions of the Contract, and to all applicable State, Federal or local laws, rules, and
regulations, and industry codes and standards. Unless otherwise stated in the Solicitation, the Deliverables shall be
new or recycled merchandise, and not used or reconditioned.
A. Recycled Deliverables shall be clearly identified as such.
Section 0300, Standard Purchase Terms & Conditions 5 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
B. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law; and
any attempt to do so shall be without force or effect.
C. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the date of
acceptance of the Deliverables or from the date of acceptance of any replacement Deliverables. If during the
warranty period, one or more of the above warranties are breached, the Contractor shall promptly upon receipt
of demand either repair the non-conforming Deliverables, or replace the non-conforming Deliverables with fully
conforming Deliverables, at the City's option and at no additional cost to the City. All costs incidental to such
repair or replacement, including but not limited to, any packaging and shipping costs, shall be borne
exclusively by the Contractor. The City shall endeavor to give the Contractor written notice of the breach of
warranty within thirty (30) calendar days of discovery of the breach of warranty, but failure to give timely notice
shall not impair the City's rights under this section.
D. If the Contractor is unable or unwilling to repair or replace defective or non-conforming Deliverables as
required by the City, then in addition to any other available remedy, the City may reduce the quantity of
Deliverables it may be required to purchase under the Contract from the Contractor, and purchase conforming
Deliverables from other sources. In such event, the Contractor shall pay to the City upon demand the
increased cost, if any, incurred by the City to procure such Deliverables from another source.
E. If the Contractor is not the manufacturer, and the Deliverables are covered by a separate manufacturer's
warranty, the Contractor shall transfer and assign such manufacturer's warranty to the City. If for any reason
the manufacturer's warranty cannot be fully transferred to the City, the Contractor shall assist and cooperate
with the City to the fullest extent to enforce such manufacturer's warranty for the benefit of the City.
22. WARRANTY- SERVICES: The Contractor warrants and represents that all services to be provided the City under
the Contract will be fully and timely performed in a good and workmanlike manner in accordance with generally
accepted industry standards and practices, the terms, conditions, and covenants of the Contract, and all applicable
Federal, State and local laws, rules or regulations.
A. The Contractor may not limit, exclude or disclaim the foregoing warranty or any warranty implied by law, and any
attempt to do so shall be without force or effect.
B. Unless otherwise specified in the Contract, the warranty period shall be at least one year from the Acceptance
Date. If during the warranty period, one or more of the above warranties are breached, the Contractor shall
promptly upon receipt of demand perform the services again in accordance with above standard at no additional
cost to the City. All costs incidental to such additional performance shall be borne by the Contractor. The City
shall endeavor to give the Contractor written notice of the breach of warranty within thirty (30) calendar days of
discovery of the breach warranty, but failure to give timely notice shall not impair the City's rights under this
section.
C. If the Contractor is unable or unwilling to perform its services in accordance with the above standard as required
by the City, then in addition to any other available remedy, the City may reduce the amount of services it may be
required to purchase under the Contract from the Contractor, and purchase conforming services from other
sources. In such event, the Contractor shall pay to the City upon demand the increased cost, if any, incurred by
the City to procure such services from another source.
23. ACCEPTANCE OF INCOMPLETE OR NON-CONFORMING DELIVERABLES: If, instead of requiring immediate
correction or removal and replacement of defective or non-conforming Deliverables, the City prefers to accept it, the
City may do so. The Contractor shall pay all claims, costs, losses and damages attributable to the City's evaluation
of and determination to accept such defective or non-conforming Deliverables. If any such acceptance occurs prior
to final payment, the City may deduct such amounts as are necessary to compensate the City for the diminished
value of the defective or non-conforming Deliverables. If the acceptance occurs after final payment, such amount will
be refunded to the City by the Contractor.
24. RIGHT TO ASSURANCE: Whenever one party to the Contract in good faith has reason to question the other party's
intent to perform, demand may be made to the other party for written assurance of the intent to perform. In the event
Section 0300, Standard Purchase Terms & Conditions 6 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
that no assurance is given within the time specified after demand is made, the demanding party may treat this failure
as an anticipatory repudiation of the Contract.
25. STOP WORK NOTICE: The City may issue an immediate Stop Work Notice in the event the Contractor is observed
performing in a manner that is in violation of Federal, State, or local guidelines, or in a manner that is determined by
the City to be unsafe to either life or property. Upon notification, the Contractor will cease all work until notified by the
City that the violation or unsafe condition has been corrected. The Contractor shall be liable for all costs incurred by
the City as a result of the issuance of such Stop Work Notice.
26. DEFAULT: The Contractor shall be in default under the Contract if the Contractor (a) fails to fully, timely and
faithfully perform any of its material obligations under the Contract, (b) fails to provide adequate assurance of
performance under Paragraph 24, (c) becomes insolvent or seeks relief under the bankruptcy laws of the United
States or (d) makes a material misrepresentation in Contractor's Offer, or in any report or deliverable required to be
submitted by the Contractor to the City.
27. TERMINATION FOR CAUSE: In the event of a default by the Contractor, the City shall have the right to terminate
the Contract for cause, by written notice effective ten (1 0) calendar days, unless otherwise specified, after the date
of such notice, unless the Contractor, within such ten (1 0) day period, cures such default, or provides evidence
sufficient to prove to the City's reasonable satisfaction that such default does not, in fact, exist. The City may place
Contractor on probation for a specified period of time within which the Contractor must correct any non-compliance
issues. Probation shall not normally be for a period of more than nine (9) months, however, it may be for a longer
period, not to exceed one (1) year depending on the circumstances. If the City determines the Contractor has failed
to perform satisfactorily during the probation period, the City may proceed with suspension. In the event of a default
by the Contractor, the City may suspend or debar the Contractor in accordance with the "City of Austin Purchasing
Office Probation, Suspension and Debarment Rules for Vendors" and remove the Contractor from the City's vendor
list for up to five (5) years and any Offer submitted by the Contractor may be disqualified for up to five (5) years. In
addition to any other remedy available under law or in equity, the City shall be entitled to recover all actual damages,
costs, losses and expenses, incurred by the City as a result of the Contractor's default, including, without limitation,
cost of cover, reasonable attorneys' fees, court costs, and prejudgment and post-judgment interest at the maximum
lawful rate. All rights and remedies under the Contract are cumulative and are not exclusive of any other right or
remedy provided by law.
28. TERMINATION WITHOUT CAUSE: The City shall have the right to terminate the Contract, in whole or in part,
without cause any time upon thirty (30) calendar days' prior written notice. Upon receipt of a notice of termination,
the Contractor shall promptly cease all further work pursuant to the Contract, with such exceptions, if any, specified
in the notice of termination. The City shall pay the Contractor, to the extent of funds Appropriated or otherwise legally
available for such purposes, for all goods delivered and services performed and obligations incurred prior to the date
of termination in accordance with the terms hereof.
29. FRAUD: Fraudulent statements by the Contractor on any Offer or in any report or deliverable required to be
submitted by the Contractor to the City shall be grounds for the termination of the Contract for cause by the City and
may result in legal action.
30. DELAYS:
A. The City may delay scheduled delivery or other due dates by written notice to the Contractor if the City deems
it is in its best interest. If such delay causes an increase in the cost of the work under the Contract, the City
and the Contractor shall negotiate an equitable adjustment for costs incurred by the Contractor in the Contract
price and execute an amendment to the Contract. The Contractor must assert its right to an adjustment within
thirty (30) calendar days from the date of receipt of the notice of delay. Failure to agree on any adjusted price
shall be handled under the Dispute Resolution process specified in paragraph 49. However, nothing in this
provision shall excuse the Contractor from delaying the delivery as notified.
B. Neither party shall be liable for any default or delay in the performance of its obligations under this Contract if,
while and to the extent such default or delay is caused by acts of God, fire, riots, civil commotion, labor
disruptions, sabotage, sovereign conduct, or any other cause beyond the reasonable control of such Party. In
Section 0300, Standard Purchase Terms & Conditions 7 Revised July 2013 
CITY OF AUSTIN
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STANDARD PURCHASE TERMS AND CONDITIONS
the event of default or delay in contract performance due to any of the foregoing causes, then the time for
completion of the services will be extended; provided, however, in such an event, a conference will be held
within three (3) business days to establish a mutually agreeable period of time reasonably necessary to
overcome the effect of such failure to perform.
31. INDEMNITY:
A. Definitions:
i. "Indemnified Claims" shall include any and all claims, demands, suits, causes of action, judgments and
liability of every character, type or description, including all reasonable costs and expenses of litigation,
mediation or other alternate dispute resolution mechanism, including attorney and other professional
fees for:
(1) damage to or loss of the property of any person (including, but not limited to the City, the
Contractor, their respective agents, officers, employees and subcontractors; the officers, agents,
and employees of such subcontractors; and third parties); and/or
(2) death, bodily injury, illness, disease, worker's compensation, loss of services, or loss of income or
wages to any person (including but not limited to the agents, officers and employees of the City,
the Contractor, the Contractor's subcontractors, and third parties),
ii. "Fault" shall include the sale of defective or non-conforming Deliverables, negligence, willful misconduct,
or a breach of any legally imposed strict liability standard.
B. THE CONTRACTOR SHALL DEFEND (AT THE OPTION OF THE CITY), INDEMNIFY, AND HOLD THE CITY, ITS SUCCESSORS,
ASSIGNS, OFFICERS, EMPLOYEES AND ELECTED OFFICIALS HARMLESS FROM AND AGAINST ALL INDEMNIFIED CLAIMS
DIRECTLY ARISING OUT OF, INCIDENT TO, CONCERNING OR RESULTING FROM THE FAULT OF THE CONTRACTOR, OR
THE CONTRACTOR'S AGENTS, EMPLOYEES OR SUBCONTRACTORS, IN THE PERFORMANCE OF THE CONTRACTOR'S
OBLIGATIONS UNDER THE CONTRACT. NOTHING HEREIN SHALL BE DEEMED TO LIMIT THE RIGHTS OF THE CITY OR THE
CONTRACTOR (INCLUDING, BUT NOT LIMITED TO, THE RIGHT TO SEEK CONTRIBUTION) AGAINST ANY THIRD PARTY WHO
MAY BE LIABLE FOR AN INDEMNIFIED CLAIM.
32. INSURANCE: (reference Section 0400 for specific coverage requirements). The following insurance requirement
applies. (Revised March 2013).
A. General Requirements.
i. The Contractor shall at a minimum carry insurance in the types and amounts indicated in Section 0400,
Supplemental Purchase Provisions, for the duration of the Contract, including extension options and
hold over periods, and during any warranty period.
ii. The Contractor shall provide Certificates of Insurance with the coverages and endorsements required in
Section 0400, Supplemental Purchase Provisions, to the City as verification of coverage prior to contract
execution and within fourteen (14) calendar days after written request from the City. Failure to provide
the required Certificate of Insurance may subject the Offer to disqualification from consideration for
award. The Contractor must also forward a Certificate of Insurance to the City whenever a previously
identified policy period has expired, or an extension option or hold over period is exercised, as
verification of continuing coverage.
iii. The Contractor shall not commence work until the required insurance is obtained and until such
insurance has been reviewed by the City. Approval of insurance by the City shall not relieve or decrease
the liability of the Contractor hereunder and shall not be construed to be a limitation of liability on the part
of the Contractor.
iv. The City may request that the Contractor submit certificates of insurance to the City for all
subcontractors prior to the subcontractors commencing work on the project.
v. The Contractor's and all subcontractors' insurance coverage shall be written by companies licensed to
do business in the State of Texas at the time the policies are issued and shall be written by companies
with A.M. Best ratings of B+VII or better.
Section 0300, Standard Purchase Terms & Conditions 8 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
vi. The "other" insurance clause shall not apply to the City where the City is an additional insured shown on
any policy. It is intended that policies required in the Contract, covering both the City and the Contractor,
shall be considered primary coverage as applicable.
vii. If insurance policies are not written for amounts specified in Section 0400, Supplemental Purchase
Provisions, the Contractor shall carry Umbrella or Excess Liability Insurance for any differences in
amounts specified. If Excess Liability Insurance is provided, it shall follow the form of the primary
coverage.
viii. The City shall be entitled, upon request, at an agreed upon location, and without expense, to review
certified copies of policies and endorsements thereto and may make any reasonable requests for
deletion or revision or modification of particular policy terms, conditions, limitations, or exclusions except
where policy provisions are established by law or regulations binding upon either of the parties hereto or
the underwriter on any such policies.
ix. The City reserves the right to review the insurance requirements set forth during the effective period of
the Contract and to make reasonable adjustments to insurance coverage, limits, and exclusions when
deemed necessary and prudent by the City based upon changes in statutory law, court decisions, the
claims history of the industry or financial condition of the insurance company as well as the Contractor.
x. The Contractor shall not cause any insurance to be canceled nor permit any insurance to lapse during
the term of the Contract or as required in the Contract.
xi. The Contractor shall be responsible for premiums, deductibles and self-insured retentions, if any, stated
in policies. Self-insured retentions shall be disclosed on the Certificate of Insurance.
xii. The Contractor shall provide the City thirty (30) calendar days' written notice of erosion of the aggregate
limits below occurrence limits for all applicable coverages indicated within the Contract.
xiii. The insurance coverages specified in Section 0400, Supplemental Purchase Provisions, are required
minimums and are not intended to limit the responsibility or liability of the Contractor.
B. Specific Coverage Requirements: Specific insurance requirements are contained in Section 0400.
Supplemental Purchase Provisions
33. CLAIMS: If any claim, demand, suit, or other action is asserted against the Contractor which arises under or
concerns the Contract, or which could have a material adverse affect on the Contractor's ability to perform
thereunder, the Contractor shall give written notice thereof to the City within ten (10) calendar days after receipt of
notice by the Contractor. Such notice to the City shall state the date of notification of any such claim, demand, suit,
or other action; the names and addresses of the claimant(s); the basis thereof; and the name of each person against
whom such claim is being asserted. Such notice shall be delivered personally or by mail and shall be sent to the Cit~
and to the Austin City Attorney. Personal delivery to the City Attorney shall be to City Hall, 301 West 2nd Street, 4
Floor, Austin, Texas 78701, and mail delivery shall be to P.O. Box 1088, Austin, Texas 78767.
34. NOTICES: Unless otherwise specified, all notices, requests, or other communications required or appropriate to be
given under the Contract shall be in writing and shall be deemed delivered three (3) business days after postmarked
if sent by U.S. Postal Service Certified or Registered Mail, Return Receipt Requested. Notices delivered by other
means shall be deemed delivered upon receipt by the addressee. Routine communications may be made by first
class mail, facsimile, email, or other commercially accepted means. Notices to the Contractor shall be sent to the
address specified in the Contractor's Offer, or at such other address as a party may notify the other in writing.
Notices to the City shall be addressed to the City at P.O. Box 1088, Austin, Texas 78767 and marked to the attention
of the Contract Administrator.
35. RIGHTS TO BID, PROPOSAL AND CONTRACTUAL MATERIAL: All material submitted by the Contractor to the
City shall become property of the City upon receipt. Any portions of such material claimed by the Contractor to be
proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the
Texas Public Information Act, Chapter 552, Texas Government Code.
36. NO WARRANTY BY CITY AGAINST INFRINGEMENTS: The Contractor represents and warrants to the City that:
(i) the Contractor shall provide the City good and indefeasible title to the Deliverables and (ii) the Deliverables
supplied by the Contractor in accordance with the specifications in the Contract will not infringe, directly or
contributorily, any patent, trademark, copyright, trade secret, or any other intellectual property right of any kind of any
third party; that no claims have been made by any person or entity with respect to the ownership or operation of the
Section 0300, Standard Purchase Terms & Conditions 9 
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STANDARD PURCHASE TERMS AND CONDITIONS
Deliverables and the Contractor does not know of any valid basis for any such claims. The Contractor shall, at its
sole expense, defend, indemnify, and hold the City harmless from and against all liability, damages, and costs
(including court costs and reasonable fees of attorneys and other professionals) arising out of or resulting from: (i)
any claim that the City's exercise anywhere in the world of the rights associated with the City's' ownership, and if
applicable, license rights, and its use of the Deliverables infringes the intellectual property rights of any third party; or
(ii) the Contractor's breach of any of Contractor's representations or warranties stated in this Contract. In the event
of any such claim, the City shall have the right to monitor such claim or at its option engage its own separate counsel
to act as co-counsel on the City's behalf. Further, Contractor agrees that the City's specifications regarding the
Deliverables shall in no way diminish Contractor's warranties or obligations under this paragraph and the City makes
no warranty that the production, development, or delivery of such Deliverables will not impact such warranties of
Contractor.
37. CONFIDENTIALITY: In order to provide the Deliverables to the City, Contractor may require access to certain of the
City's and/or its licensors' confidential information (including inventions, employee information, trade secrets,
confidential know-how, confidential business information, and other information which the City or its licensors
consider confidential) (collectively, "Confidential Information"). Contractor acknowledges and agrees that the
Confidential Information is the valuable property of the City and/or its licensors and any unauthorized use,
disclosure, dissemination, or other release of the Confidential Information will substantially injure the City and/or its
licensors. The Contractor (including its employees, subcontractors, agents, or representatives) agrees that it will
maintain the Confidential Information in strict confidence and shall not disclose, disseminate, copy, divulge, recreate,
or otherwise use the Confidential Information without the prior written consent of the City or in a manner not
expressly permitted under this Agreement, unless the Confidential Information is required to be disclosed by law or
an order of any court or other governmental authority with proper jurisdiction, provided the Contractor promptly
notifies the City before disclosing such information so as to permit the City reasonable time to seek an appropriate
protective order. The Contractor agrees to use protective measures no less stringent than the Contractor uses within
its own business to protect its own most valuable information, which protective measures shall under all
circumstances be at least reasonable measures to ensure the continued confidentiality of the Confidential
Information.
38. PUBLICATIONS: All published material and written reports submitted under the Contract must be originally
developed material unless otherwise specifically provided in the Contract. When material not originally developed is
included in a report in any form, the source shall be identified.
39. ADVERTISING: The Contractor shall not advertise or publish, without the City's prior consent, the fact that the City
has entered into the Contract, except to the extent required by law.
40. NO CONTINGENT FEES: The Contractor warrants that no person or selling agency has been employed or retained
to solicit or secure the Contract upon any agreement or understanding for commission, percentage, brokerage, or
contingent fee, excepting bona fide employees of bona fide established commercial or selling agencies maintained
by the Contractor for the purpose of securing business. For breach or violation of this warranty, the City shall have
the right, in addition to any other remedy available, to cancel the Contract without liability and to deduct from any
amounts owed to the Contractor, or otherwise recover, the full amount of such commission, percentage, brokerage
or contingent fee.
41. GRATUITIES: The City may, by written notice to the Contractor, cancel the Contract without liability if it is
determined by the City that gratuities were offered or given by the Contractor or any agent or representative of the
Contractor to any officer or employee of the City of Austin with a view toward securing the Contract or securing
favorable treatment with respect to the awarding or amending or the making of any determinations with respect to
the performing of such contract. In the event the Contract is canceled by the City pursuant to this provision, the City
shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred
by the Contractor in providing such gratuities.
42. PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS: No officer, employee, independent consultant,
or elected official of the City who is involved in the development, evaluation, or decision-making process of the
performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that
solicitation. Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty
Section 0300. Standard Purchase Terms & Conditions 10 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the
knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City.
43. INDEPENDENT CONTRACTOR: The Contract shall not be construed as creating an employer/employee
relationship, a partnership, or a joint venture. The Contractor's services shall be those of an independent contractor.
The Contractor agrees and understands that the Contract does not grant any rights or privileges established for
employees of the City.
44. ASSIGNMENT-DELEGATION: The Contract shall be binding upon and enure to the benefit of the City and the
Contractor and their respective successors and assigns, provided however, that no right or interest in the Contract
shall be assigned and no obligation shall be delegated by the Contractor without the prior written consent of the City.
Any attempted assignment or delegation by the Contractor shall be void unless made in conformity with this
paragraph. The Contract is not intended to confer rights or benefits on any person, firm or entity not a party hereto; it
being the intention of the parties that there be no third party beneficiaries to the Contract.
45. WAIVER: No claim or right arising out of a breach of the Contract can be discharged in whole or in part by a waiver
or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing
signed by the aggrieved party. No waiver by either the Contractor or the City of any one or more events of default by
the other party shall operate as, or be construed to be, a permanent waiver of any rights or obligations under the
Contract, or an express or implied acceptance of any other existing or future default or defaults, whether of a similar
or different character.
46. MODIFICATIONS: The Contract can be modified or amended only by a writing signed by both parties. No preprinted
or similar terms on any the Contractor invoice, order or other document shall have any force or effect to
change the terms, covenants, and conditions of the Contract.
47. INTERPRETATION: The Contract is intended by the parties as a final, complete and exclusive statement of the
terms of their agreement. No course of prior dealing between the parties or course of performance or usage of the
trade shall be relevant to supplement or explain any term used in the Contract. Although the Contract may have
been substantially drafted by one party, it is the intent of the parties that all provisions be construed in a manner to
be fair to both parties, reading no provisions more strictly against one party or the other. Whenever a term defined
by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall
control, unless otherwise defined in the Contract.
48. DISPUTE RESOLUTION:
A. If a dispute arises out of or relates to the Contract, or the breach thereof, the parties agree to negotiate prior to
prosecuting a suit for damages. However, this section does not prohibit the filing of a lawsuit to toll the running
of a statute of limitations or to seek injunctive relief. Either party may make a written request for a meeting
between representatives of each party within fourteen (14) calendar days after receipt of the request or such
later period as agreed by the parties. Each party shall include, at a minimum, one (1) senior level individual
with decision-making authority regarding the dispute. The purpose of this and any subsequent meeting is to
attempt in good faith to negotiate a resolution of the dispute. If, within thirty (30) calendar days after such
meeting, the parties have not succeeded in negotiating a resolution of the dispute, they will proceed directly to
mediation as described below. Negotiation may be waived by a written agreement signed by both parties, in
which event the parties may proceed directly to mediation as described below.
B. If the efforts to resolve the dispute through negotiation fail, or the parties waive the negotiation process, the
parties may select, within thirty (30) calendar days, a mediator trained in mediation skills to assist with
resolution of the dispute. Should they choose this option, the City and the Contractor agree to act in good faith
in the selection of the mediator and to give consideration to qualified individuals nominated to act as mediator.
Nothing in the Contract prevents the parties from relying on the skills of a person who is trained in the subject
matter of the dispute or a contract interpretation expert. If the parties fail to agree on a mediator within thirty
(30) calendar days of initiation of the mediation process, the mediator shall be selected by the Travis County
Dispute Resolution Center (DRC). The parties agree to participate in mediation in good faith for up to thirty
(30) calendar days from the date of the first mediation session. The City and the Contractor will share the
Section 0300, Standard Purchase Terms & Conditions 11 Revised July 2013 
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
mediator's fees equally and the parties will bear their own costs of participation such as fees for any
consultants or attorneys they may utilize to represent them or otherwise assist them in the mediation.
49. JURISDICTION AND VENUE: The Contract is made under and shall be governed by the laws of the State of Texas,
including, when applicable, the Uniform Commercial Code as adopted in Texas, V.T.C.A., Bus. & Comm. Code,
Chapter 1, excluding any rule or principle that would refer to and apply the substantive law of another state or
jurisdiction. All issues arising from this Contract shall be resolved in the courts of Travis County, Texas and the
parties agree to submit to the exclusive personal jurisdiction of such courts. The foregoing, however, shall not be
construed or interpreted to limit or restrict the right or ability of the City to seek and secure injunctive relief from any
competent authority as contemplated herein.
50. INVALIDITY: The invalidity, illegality, or unenforceability of any provision of the Contract shall in no way affect the
validity or enforceability of any other portion or provision of the Contract. Any void provision shall be deemed severed
from the Contract and the balance of the Contract shall be construed and enforced as if the Contract did not contain
the particular portion or provision held to be void. The parties further agree to reform the Contract to replace any
stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The
provisions of this section shall not prevent this entire Contract from being void should a provision which is the
essence of the Contract be determined to be void.
51. HOLIDAYS: The following holidays are observed by the City:
Holiday Date Observed
New Year's Day January 1
Martin Luther King, Jr.'s Birthday Third Monday in January
President's Day Third Monday in February
Memorial Day Last Monday in May
Independence Day July4
Labor Day First Monday in September
Veteran's Day November 11
Thanksgiving Day Fourth Thursday in November
Friday after Thanksgiving Friday after Thanksgiving
Christmas Eve December 24
Christmas Day December 25
If a Legal Holiday falls on Saturday, it will be observed on the preceding Friday. If a Legal Holiday falls on Sunday, it
will be observed on the following Monday.
52. SURVIVABILITY OF OBLIGATIONS: All provisions of the Contract that impose continuing obligations on the
parties, including but not limited to the warranty, indemnity, and confidentiality obligations of the parties, shall survive
the expiration or termination of the Contract.
53. NON-SUSPENSION OR DEBARMENT CERTIFICATION: The City of Austin is prohibited from contracting with or
making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or
debarred from Federal, State, or City of Austin Contracts. By accepting a Contract with the City, the Vendor certifies
that its firm and its principals are not currently suspended or debarred from doing business with the Federal
Government, as indicated by the General Services Administration List of Parties Excluded from Federal
Procurement and Non-Procurement Programs, the State of Texas, or the City of Austin.
Section 0300, Standard Purchase Terms & Conditions 12 Revised July 2013 
54. EQUAL OPPORTUNITY
CITY OF AUSTIN
PURCHASING OFFICE
STANDARD PURCHASE TERMS AND CONDITIONS
A. Equal Emolovment Opportunity: No Offeror, or Offeror's agent, shall engage in any discriminatory
employment practice as defined in Chapter 5-4 of the City Code. No Offer submitted to the City shall be
considered, nor any Purchase Order issued, or any Contract awarded by the City unless the Offeror has
executed and filed with the City Purchasing Office a current Non-Discrimination Certification. Non-compliance
with Chapter 5-4 of the City Code may result in sanctions, including termination of the contract and the
Contractor's suspension or debarment from participation on future City contracts until deemed compliant with
Chapter 5-4.
B. Americans with Disabilities Act (ADA) Compliance: No Offeror, or Offeror's agent, shall engage in any
discriminatory employment practice against individuals with disabilities as defined in the ADA.
55. BUY AMERICAN ACT-SUPPLIES (Applicable to certain Federally funded requirements)
A. Definitions. As used in this paragraphi.
"Component" means an article, material, or supply incorporated directly into an end product.
ii. "Cost of components" means -
(1) For components purchased by the Contractor, the acquisition cost, including transportation costs
to the place of incorporation into the end product (whether or not such costs are paid to a
domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or
(2) For components manufactured by the Contractor, all costs associated with the manufacture of the
component, including transportation costs as described in paragraph (1) of this definition, plus
allocable overhead costs, but excluding profit. Cost of components does not include any costs
associated with the manufacture of the end product.
iii. "Domestic end product" means-
(1) An unmanufactured end product mined or produced in the United States; or
(2) An end product manufactured in the United States, if the cost of its components mined, produced,
or manufactured in the United States exceeds 50 percent of the cost of all its components.
Components of foreign origin of the same class or kind as those that the agency determines are
not mined, produced, or manufactured in sufficient and reasonably available commercial
quantities of a satisfactory quality are treated as domestic. Scrap generated, collected, and
prepared for processing in the United States is considered domestic.
iv. "End product" means those articles, materials, and supplies to be acquired under the contract for public
use.
v. "Foreign end product" means an end product other than a domestic end product.
vi. "United States" means the 50 States, the District of Columbia, and outlying areas.
B. The Buy American Act (41 U.S.C. 1 Oa - 1 Od) provides a preference for domestic end products for supplies
acquired for use in the United States.
C. The City does not maintain a list of foreign articles that will be treated as domestic for this Contract; but will
consider for approval foreign articles as domestic for this product if the articles are on a list approved by
another Governmental Agency. The Offeror shall submit documentation with their Offer demonstrating that the
article is on an approved Governmental list.
D. The Contractor shall deliver only domestic end products except to the extent that it specified delivery of foreign
end products in the provision of the Solicitation entitled "Buy American Act Certificate".
Section 0300, Standard Purchase Terms & Conditions 13 .Revised Ju!y 2013 
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 1 of 11 Rev 04/12/2013
Parts and Repair Services Combined
The following Supplemental Purchasing Provisions apply to this solicitation:
1. EXPLANATIONS OR CLARIFICATIONS (reference paragraph 5 in Section 0200)
All requests for explanations or clarifications must be submitted in writing to the Purchasing
Office by 1:00 PM Central Time, on Wednesday July 24th, 2013. Please send to Jonathan
Dalchau by email: jonathan.dalchau@austintexas.gov or fax: 512-974-2388.
2. INSURANCE Insurance is required for this solicitation.
2.1. General Requirements. See Section 0300, Standard Purchase Terms and Conditions,
paragraph 32, entitled Insurance, for general insurance requirements.
2.1.1. The Contractor shall provide a Certificate of Insurance as verification of
coverages required below to the City at the below address prior to contract
execution and within 14 calendar days after written request from the City. Failure
to provide the required Certificate of Insurance may subject the Offer to
disqualification from consideration for award.
2.1.2. The Contractor shall not commence work until the required insurance is obtained
and until such insurance has been reviewed by the City. Approval of insurance
by the City shall not relieve or decrease the liability of the Contractor hereunder
and shall not be construed to be a limitation of liability on the part of the
Contractor.
2.1.3. The Contractor must also forward a Certificate of Insurance to the City whenever
a previously identified policy period has expired, or an extension option or
holdover period is exercised, as verification of continuing coverage.
2.1.4. The Certificate of Insurance, and updates, shall be mailed to the following
address:
City of Austin Purchasing Office
P. O. Box 1088
Austin, Texas 78767
2.2. Specific Coverage Requirements. The Contractor shall at a minimum carry insurance in
the types and amounts indicated below for the duration of the Contract, including
extension options and hold over periods, and during any warranty period. These
insurance coverages are required minimums and are not intended to limit the
responsibility or liability of the Contractor.
2.2.1. Worker's Compensation and Employers’ Liability Insurance. Coverage shall be
consistent with statutory benefits outlined in the Texas Worker’s Compensation
Act (Section 401). The minimum policy limits for Employer’s Liability are
$100,000 bodily injury each accident, $500,000 bodily injury by disease policy
limit and $100,000 bodily injury by disease each employee.
2.2.1.1. The Contractor’s policy shall apply to the State of Texas and include
these endorsements in favor of the City of Austin:
2.2.1.1.1. Waiver of Subrogation, Form WC 420304, or equivalent
coverage
2.2.1.1.2. Thirty (30) days Notice of Cancellation, Form WC 420601,
or equivalent coverage
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 2 of 11 Rev 04/12/2013
Parts and Repair Services Combined
2.2.2. Commercial General Liability Insurance. The minimum bodily injury and property
damage per occurrence are $500,000 for coverages A (Bodily Injury and
Property Damage) and B (Personal and Advertising Injury).
2.2.2.1. The policy shall contain the following provisions:
2.2.2.1.1. Contractual liability coverage for liability assumed under
the Contract and all other Contracts related to the project.
2.2.2.1.2. Contractor/Subcontracted Work.
2.2.2.1.3. Products/Completed Operations Liability for the duration of
the warranty period.
2.2.2.2. The policy shall also include these endorsements in favor of the City of
Austin:
2.2.2.2.1. Waiver of Subrogation, Endorsement CG 2404, or
equivalent coverage
2.2.2.2.2. Thirty (30) days Notice of Cancellation, Endorsement CG
0205, or equivalent coverage
2.2.2.2.3. The City of Austin listed as an additional insured,
Endorsement CG 2010, or equivalent coverage
2.2.3. Business Automobile Liability Insurance. The Contractor shall provide coverage
for all owned, non-owned and hired vehicles with a minimum combined single
limit of $500,000 per occurrence for bodily injury and property damage. Alternate
acceptable limits are $250,000 bodily injury per person, $500,000 bodily injury
per occurrence and at least $100,000 property damage liability per accident.
2.2.3.1. The policy shall include these endorsements in favor of the City of
Austin:
2.2.3.1.1. Waiver of Subrogation, Endorsement TE 2046A, or
equivalent coverage
2.2.3.1.2. Thirty (30) days Notice of Cancellation, Endorsement TE
0202A, or equivalent coverage
2.2.3.1.3. The City of Austin listed as an additional insured,
Endorsement TE 9901B, or equivalent coverage.
Note: If shipment is made by common carrier, then the requirements for Workers
Compensation Employee Liability and Business Automobile Liability Insurance are not
required. The Contractor must provide a written statement if a common carrier will be
used to deliver parts.
2.3. Endorsements. The specific insurance coverage endorsements specified above, or their
equivalents must be provided. In the event that endorsements, which are the equivalent
of the required coverage, are proposed to be substituted for the required coverage,
copies of the equivalent endorsements must be provided for the City’s review and
approval.
3. TERM OF CONTRACT
3.1. The Contract shall be in effect for an initial term of 36 months and may be extended
thereafter for up to three (3) additional 12-month periods, subject to the approval of the
Contractor and the City Purchasing Officer or his designee.
3.2. Upon expiration of the initial term or period of extension, the Contractor agrees to hold
over under the terms and conditions of this Contract for such a period of time as is
reasonably necessary to re-solicit and/or complete the project (not to exceed 120 days
unless mutually agreed on in writing).
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 3 of 11 Rev 04/12/2013
Parts and Repair Services Combined
3.3. Upon written notice to the Contractor from the City’s Purchasing Officer or his designee
and acceptance of the Contractor, the term of this contract shall be extended on the
same terms and conditions for an additional period as indicated in paragraph 3.1 above.
A price increase, subject to the provisions of this Contract, may be requested by the
Contractor (for each period of extension) for approval by the City’s Purchasing Officer or
his designee.
THIS IS A 36-MONTH CONTRACT
FIRM PRICES ARE TO BE SUBMITTED FOR THE FIRST TWELVE (12) MONTH
PERIOD
4. PRE-AWARD
4.1. Prior to awarding a Contract, the City reserves the right to visit the premises of any
Offeror being considered for a Contract. The site visit will be made during the evaluation
process to determine whether or not the Offeror has the appropriate facilities, equipment,
inventory, licenses, registrations, permits, and qualified personnel to perform according to
the Statement of Work (Section 0500). Offerors, who in the City’s opinion, do not have
the resources to perform, will not be considered for Contract award regardless of their Bid
price. The Offeror shall furnish, or cause to be furnished, without additional charge, all
reasonable assistance to the City to facilitate the site visit.
4.2. In addition, in order to determine if the Offeror is responsible, the City reserves the right
to review the Offeror’s plan to comply with the requirement to make “Code Red”
deliveries within one (1) business day. Offerors who, in the City’s opinion, do not have
existing Agreements or resources in place will not be considered for Contract award
regardless of their Bid price.
5. POST-AWARD
5.1. The Contractor may be required to attend a post award meeting with City personnel
within thirty (30) calendar days after Contract award. The purpose of the meeting is to
discuss the terms and conditions of the contract.
5.2. The City may perform site visits during the term of the Contract to verify that the
Contractor, or the Contractor’s Subcontractor, has the appropriate facilities, equipment,
inventory, licenses, permits, and qualified personnel to perform according to the
Statement of Work (Section 0500). The Contractor, or the Contractor’s Subcontractor
shall furnish, or cause to be furnished, without additional charge, all reasonable
assistance to the City to facilitate the site visit.
6. QUANTITIES
The quantities listed herein are estimates for the period of the Contract based on prior usage.
Actual quantities required for the period of the Contract are unknown. However, the initial
annual estimated expenditure is $150,000. The City reserves the right to purchase more or
less of these quantities as may be required during the Contract term. Quantities will be as
needed and specified by the City for each order. Unless specified in the solicitation, there are
no minimum order quantities.
7. PICKUP AND / OR DELIVERY REQUIREMENTS
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 4 of 11 Rev 04/12/2013
Parts and Repair Services Combined
7.1. Delivery shall be made to the below address as specified in the Statement of Work
Section 0500 after the order is placed. All orders must be shipped complete unless
arrangements for partial shipments are made in advance.

Delivery location:
City of Austin – Fleet Services
Make Ready Shop – Eric Maxey
6400 Bolm Road
Austin, Texas 78721
7.2. Unless requested by the City, deliveries shall not be made on City-recognized legal
holidays (see paragraph 52 in Section 0300).
7.3. No additional delivery charges (FedEx, UPS, etc.) will be paid by the City for any
shipment unless the Fleet delivery order specifically states “Code Red” and “Code Red”
is noted on the invoice. (NOTE: The term “code red” means that there is a critical need
for the shipment such that the City is willing to pay expedited shipping charges for
delivery within one (1) business day after the order is sent.)
8. INVOICES and PAYMENT (reference paragraphs 12 and 13 in Section 0300)
8.1. Invoices shall contain a non-duplicated invoice number and the information required in
Section 0300, paragraph 12, entitled “Invoices.” Additionally, invoices shall include, as
applicable, the following information: A unique Purchase or Delivery Order Number, part
numbers and descriptions, documentation to support all parts charged to the City per the
Published Price List paragraph in this Section 0400, and the Contractor’s business name,
“remit to” name and address, and if applicable, taxpayer identification number on the
invoice must exactly match the information in the Vendor’s registration with the City.
Invoices received without all required information cannot be processed and will be
returned to the Contractor.
8.2. Unless otherwise instructed in writing, the City may rely on the remittance address
specified on the Contractor’s invoice. Fleet Services cannot process payments to or for a
Third Party on behalf of the Contractor until the Third Party has been approved by the
City and included in the Vendor’s registration with the City.
8.3. Invoices shall be mailed to the Fleet Service Make Ready Shop (See Section 0505, for
delivery location).
8.4. Monthly statements shall be mailed to the below address:
City of Austin
Department Fleet Services
Attn: Accounts Payable
Address 1190 Hargrave Street
City, State Zip
Code Austin, TX 78702
8.5. The Contractor agrees to accept payment by either credit card, check, or Electronic
Funds Transfer (EFT) for all goods and/or services provided under the Contract. The
Contractor shall factor the cost of processing credit card payments into the Offer. There 
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 5 of 11 Rev 04/12/2013
Parts and Repair Services Combined
shall be no additional charges, surcharges, or penalties to the City for payments made by
credit card.
8.6. Final invoices at the end of the Contract must be received at the Fleet Service Make
Ready Shop within thirty (30) calendar days after the Contract expiration date to be
considered for payment. No exceptions to this 30-day submission requirement will be
considered.
9. VERIFICATION OF CONTRACTOR’S PARTS PRICING
9.1. Fleet Services Parts Room, Contract Compliance, and/or Accounts Payable personnel
will review invoices to determine the accuracy of charges invoiced. The review will be
performed using the price list in effect at the time of contract award, revisions approved
by the City, and the percentage mark up as indicated on the bid sheet.
9.2. If pricing is found to be different, the Contractor shall reimburse the City for the amount
overcharged within thirty (30) calendar days after written notification from the Contract
Manager.
10. MATERIALS SPECIFICATIONS/DESCRIPTIVE LITERATURE
10.1. If a solicitation refers to a Qualified Products List (QPL), Standard Products List (SPL) or
a manufacturer’s name and product, any Offeror offering products not referenced in the
solicitation must submit as part of their Offer materials specifications/descriptive literature
for the non-referenced product. Materials specifications/descriptive literature must be
identified to show the item(s) in the Offer to which it applies.
10.2. Materials specifications/descriptive literature are defined as product manufacturer’s
catalog pages, “cut sheets” applicable tests results, or related detailed documents that
specify material construction, performance parameters, and any industrial standards that
are applicable such as ANSI, ASTM, ASME, SAE, NFPA, NBS, EIA, ESL, and NSA. The
submitted materials specifications/descriptive literature must include the manufacturer’s
name and product number of the product being offered.
10.3. The failure of the materials specifications/descriptive literature to show that the product
offered conforms to the requirements of the Solicitation shall result in rejection of the
Offer.
10.4. Failure to submit the materials specifications/descriptive literature as part of the Offer
may subject the Offer to disqualification from consideration for award.
11. HAZARDOUS MATERIALS
11.1. If this Solicitation involves hazardous materials, the Offeror shall furnish with the Offer
Material Safety Data Sheets (MSDS), (OSHA Form 20), on all chemicals and hazardous
materials specifying the generic and trade name of product, product specification, and full
hazard information including receiving and storage hazards. Instructions, special
equipment needed for handling, information on approved containers, and instructions for
the disposal of the material are also required.
11.2. Failure to submit the MSDS as part of the Offer may subject the Offer to disqualification
from consideration for award.
11.3. The MSDS, instructions and information required in paragraph “11.1“must be included
with each shipment under the contract.
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 6 of 11 Rev 04/12/2013
Parts and Repair Services Combined
12. RECYCLED PRODUCTS
The City prefers that Offerors offer products that contain recycled materials. When a recycled
product is offered by the Offeror, the Offeror must state in their Offer the percentage of the
product that is recycled and must include a list of the recycled materials that are contained in
the product.
13. PRICING REQUIREMENTS
13.1. A representative sample of items is listed on the Bid sheet, Section 0600, for evaluation
purposes.
13.2. Multiple contract awards may be made between a cooperative and the lowest, responsive
and responsible bidder for either the entire contract, the majority of the contract, or select
line items as indicated in paragraph 1 of Section 0500.
13.3. All Offerors must submit firm fixed pricing on all items that are listed on the Bid sheet.
13.4. Failure to bid all the line items on the Bid sheet, Section 0600 of the solicitation,
may disqualify an Offeror as “non-responsive” and Offeror will not be considered
for award of this Contract.
13.5. The Offeror may offer a different percentage markup amount per manufacturer for any
other items not specified on the bid sheet; however, items within each manufacturer’s
product line must be priced by taking the stated list price and applying that percentage
markup. The percentage markup will remain firm throughout the term of the Contract and
shall also remain firm through subsequent renewal periods if the City and the Contractor
choose to renew the Contract.
14. PUBLISHED PRICE LISTS
14.1. Offeror may quote using published price lists in the following way:
14.1.1 Offerors may quote their dealer cost, plus a percentage markup to be added to
the cost, for all items to be covered under the Contract.
14.1.2 The percentage markup shall remain firm during the life of the Contract and shall
also remain firm through subsequent renewal periods if the City and the
Contractor choose to renew the Contract.
14.2. Two (2) CDs or electronic copies, if available, of the price list(s) upon which the
markups are based shall be submitted within five (5) business days after notice of
award.
14.2.1 The City will accept a printed copy only if no electronic format is available.
NOTE: If a price list is no longer available in hard copy or electronic
format, the Contractor shall grant the City access to a company website or
company-owned local computer to research parts pricing for verification
purposes.
14.2.2 If the Contractor is unable to provide a CD, electronic copies, access to a
company website, or a hard copy of the price list, the Contractor shall be required
to document by written invoice the cost for all parts charged to the City. The cost
documentation must be submitted with each invoice.
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 7 of 11 Rev 04/12/2013
Parts and Repair Services Combined
14.2.3 All price lists identified in the Offer shall clearly include the Offeror’s name and
address, the solicitation number, prices, title of the price list, the price list
number, and the latest effective date of the price list. If the Offer is based on a
markup on a manufacturer’s price list, the price list must also include the
manufacturer’s name, the manufacturer’s latest effective date, and the
manufacturer’s price schedule. All price lists submitted become part of the
Contract and will be used to place orders and to verify the percent markup
throughout the term of the Contract. Price list(s) submitted must include
descriptions of items listed.
14.3. The price list may be superseded or replaced during the Contract term only if price
revisions are the result of the manufacturer’s official price list revision. Written notification
from the Contractor of price changes, along with two (2) copies of the documentation
supporting the price revision must be submitted to the Buyer in the Purchasing Office with
the effective date of change to be at least 30-calendar days after written notification.
The City reserves the right to refuse any list revision.
14.4. The percentage markups on material, supplies, and parts shall be fixed throughout the
life of the Contract, and are not subject to increase. They shall also remain firm through
subsequent renewal periods if the City and the Contractor choose to renew the Contract.
14.5. Failure to submit written notification of price list revisions will result in the rejection of new
prices being invoiced. The City will only pay invoices according to the last approved price
list.
15. NON-COLLUSION, NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING
15.1. On November 10, 2011, the Austin City Council adopted Ordinance No. 20111110-052
amending Chapter 2.7, Article 6 of the City Code relating to Anti-Lobbying and
Procurement. The policy defined in this Code applies to Solicitations for goods and/or
services requiring City Council approval under City Charter Article VII, Section 15
(Purchase Procedures). During the No-Contact Period, Offerors or potential Offerors are
prohibited from making a representation to anyone other than the Authorized Contact
Person in the Solicitation as the contact for questions and comments regarding the
Solicitation.
15.2. If during the No-Contact Period an Offeror makes a representation to anyone other than
the Authorized Contact Person for the Solicitation, the Offeror’s Offer is disqualified from
further consideration except as permitted in the Ordinance.
15.3. If a Respondent has been disqualified under this article more than two times in a sixty
(60) month period, the Purchasing Officer shall debar the Offeror from doing business
with the City for a period not to exceed three (3) years, provided the Respondent is given
written notice and a hearing in advance of the debarment.
15.4. The City requires Offerors submitting Offers on this Solicitation to provide a signed
Section 0810, Non-Collusion, Non-Conflict of Interest, and Anti-Lobbying Affidavit,
certifying that the Offeror has not in any way directly or indirectly made representations to
anyone other than the Authorized Contact Person during the No-Contact Period as
defined in the Ordinance The text of the City Ordinance is posted on the Internet
at: http://www.ci.austin.tx.us/edims/document.cfm?id=161145
16. WORKFORCE SECURITY CLEARANCE AND IDENTIFICATION (ID)
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 8 of 11 Rev 04/12/2013
Parts and Repair Services Combined
16.1. Access to any Fleet Services facility by the Contractor, all subcontractors and their
employees will be strictly controlled at all times by the City.
16.2. Contractor personnel will be required to check in at the Service Writer’s desk when
entering or leaving all Fleet Services facilities. Failure to do so may be cause for removal
of Contractor Personnel from the worksite, without regard to Contractor’s schedule.
16.3. The Contractor shall comply with all other security requirements imposed by the City and
shall ensure that all employees and subcontractors are kept fully informed as to these
requirements.
17. MONTHLY SUBCONTRACT AWARDS AND EXPENDITURES REPORT (reference
paragraph 18 in Section 0300) (applicable when an MBE/WBE Compliance Plan is required)
17.1. The Contractor must submit a monthly Subcontract Awards and Expenditures Report to
the Contract Manager specified herein and to the Purchasing Office Contract Compliance
Manager no later than the tenth calendar day of each month.
17.2. Mail the Purchasing Office Copy of the report to the following address:
City of Austin
Purchasing Office
Attn: Contract Compliance Manager
P. O. Box 1088
Austin, Texas 78767
18. ECONOMIC PRICE ADJUSTMENT
18.1. Prices shown in this Contract shall remain firm for the first 12-month period of the
Contract. After that, in recognition of the potential for fluctuation of the Contractor’s cost,
a price adjustment (increase or decrease) may be requested by either the City or the
Contractor subject to the following considerations:
18.2. Price Increases
18.2.1. Requests for price increases must be made in writing and submitted to the
appropriate Buyer in the City’s Purchasing Office. The letter must be signed by a
person with the authority to bind the Contractor contractually, shall reference the
Contract number, and include the following documentation:
18.2.1.1. An itemized, revised price list with the effective date of the proposed
increase
18.2.1.2. Copies of the documentation provided by the manufacturer regarding
the proposed price increase if the Contractor is not the manufacturer of
the products. If the Contractor is the manufacturer of the products, a
letter so stating must be provided.
18.2.1.3. Contractor shall submit, as a part of the request for increase, the
version of the Consumer Price Index (e.g.) Industry/Product
name/code (the “Index”)) current as of the date of the Contractor’s
Offer; and a copy of the index for the most current period. The
following index is in effect as of the date of the solicitation:
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 9 of 11 Rev 04/12/2013
Parts and Repair Services Combined
Series Id: PCU32222032222025
Not Seasonally Adjusted
Area: Paper bag and coated and treated paper manufacturing
Item: Pressure-sensitive products
Base Period: 198212
18.2.1.4. Proposed price increases must be solely for the purpose of
accommodating increases in the Contractor’s costs for the products or
services provided. Prices for products or services unaffected by
verifiable cost trends shall not be subject to change.
18.2.2. Requests for price increases must be made in writing and submitted to the
appropriate Contract Manager prior to each yearly anniversary date of the
Contract. Prices will only be considered for an increase at that time. Once
received, the City will have 30-calendar days to review and approve/disapprove
the requested increase. Should the City not agree with the requested increase,
the Contractor may either maintain the prices currently in effect or negotiate an
acceptable increase with the City. or to terminate the Contract.
18.2.3. The proposed percentage change between the current Contract price and the
requested price shall not exceed the percentage change between the Index in
effect at the beginning of the current review period and the one in effect at the
time the price increase is requested. Except in the case of emergency situations,
the requested index related or non-index related price increase shall not
exceed twenty-five percent (25%) for any single line item, and in no event shall
the total amount of the Contract be automatically increased as a result of the
increase in any one or more line items made pursuant to this provision.
18.2.4. Since the perceived need for price increases may be due in whole or in part to
factors other than index changes, the City may consider approving fullydocumented
increase requests which, in the Contractor’s opinion, justify price
increases for one or more line items in the Contract. If index changes are
responsible in part for the requested change, those changes shall be
documented as previously described above.
18.3. Price Decreases
18.3.1. Proposed price decreases may be offered to the City at any time, and become
effective upon acceptance by the City unless a different effective date is specified
by the Contractor. A request for price decreases by the City will be based on the
same documentation as the price increase request. Price decrease offers may
also be subject to negotiation.
18.3.2. Price decreases based on relevant factors may be requested by the City at any
time. Such requests shall be accompanied by a complete statement of the City’s
justification for the request. The Contractor shall have 30-calendar days to
respond to the City’s request. Following receipt of the Contractor’s agreement
with the requested decrease, the City may implement the decrease at any time.
Should the Contractor not agree with the requested decrease, the City may either
maintain the prices currently in effect, negotiate with the Contractor, or terminate
the Contract.
19. PERFORMANCE
In the event that the Contractor cannot provide the deliverables required by this Contract, the 
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 10 of 11 Rev 04/12/2013
Parts and Repair Services Combined
Contractor must supply deliverables from other sources at the Contract price in accordance
with the terms and conditions of the Contract. If the Contractor delays in the above, the City
reserves the right to purchase the deliverables on the open market and charge the Contractor
the difference between the Contract price and the purchase price (see also Paragraphs 21.D
and 22.C in Section 0300 and Section 0900).
20. NON-COMPLIANCE
The City will not tolerate non-compliance to the City’s terms and conditions and Statement of
Work (Section 0500) as stated in the Contract. The City will be the sole judge evaluating any
unacceptable performance under the Contract. The City will notify the Contractor of any
unacceptable performance in writing. The Contractor shall prepare a written response to the
Contract Manager within two (2) working days after receipt of the City’s notification. The
Contractor’s response shall include action taken to correct and prevent unacceptable
performance from reoccurring. The City may terminate the Contract for cause based on
repetitive non-compliance pursuant to Paragraph 27 of Section 0300.
21. WARRANTY REQUIREMENTS - PARTS (see Paragraph 21, Section 0300)
21.1. The Contractor warrants that all parts are free from manufacturer defects in material and
workmanship for a minimum of twelve (12) months or for the standard period as provided
by the manufacturer, whichever is for the greatest length of time.
21.2. The warranty period for all parts shall not start until the part is actually installed on a unit
as evidenced by the City’s work order. A copy of the manufacturer’s parts warranty shall
be provided to the Fleet Service Make Ready Shop Manager or their designee within five
(5) calendar days of request by the City.
21.3. The Contractor further warrants that the parts supplied under this Contract will not void
existing vehicle/equipment or manufacturer’s warranties.
22. INTERLOCAL PURCHASING AGREEMENTS (applicable to competitively procured
goods/services contracts).
22.1. The City has entered into Interlocal Purchasing Agreements with other governmental
entities, pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas
Government Code. The Contractor agrees to offer the same prices and terms and
conditions to other eligible governmental agencies that have an Interlocal Agreement with
the City.
22.2. The City does not accept any responsibility or liability for the purchases by other
governmental agencies through an Interlocal Agreement.
23. CONTRACT MANAGER
23.1. The following person is designated as Contract Manager, and will act as the contact point
between the City and the Contractor during the term of the Contract:
Hazel Black, Contract Compliance Specialist Senior – Fleet Services
1190 Hargrave Street
Austin, TX 78702
Phone: 512-974-1751 or Email: hazel.black@austintexas.gov
CITY OF AUSTIN
PURCHASING OFFICE
SUPPLEMENTAL PURCHASE PROVISIONS
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0400, Supplemental Purchase Provisions Page 11 of 11 Rev 04/12/2013
Parts and Repair Services Combined
23.2. The above listed Contract Manager is not the authorized Contact Person for purposes of
the NON-COLLUSION, NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING
Provision of this Section; and therefore, contact with the Contract Manager is prohibited
during the No-Contact Period.
CITY OF AUSTIN
PURCHASING STATEMENT OF WORK
FOR
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0500, Statement of Work Page 1 of 3 Rev 7/12/2012
Repair Parts
1. PURPOSE
1.1 This Invitation for Bid (IFB)-Best Value is to establish a Contract with a single Vendor able to
provide Gerber and 3M manufactured decal supplies for City of Austin (“City”) vehicles and
equipment. A Contract will be awarded to provide Gerber and 3M manufactured decal supplies on
an as-needed basis as stipulated in this solicitation. .
1.2 The Contract will be utilized by the Fleet Services Department. The City reserves the right to allow
other City Departments to utilize the Contract.
1.3 The City intends to solicit bids in response to this IFB-Best Value and reserves the right to compare
those bids to established cooperative purchasing organization contracts operating within the State
of Texas and authorized by the Austin City Council. Examples of City authorized cooperative
purchasing organizations include, but are not limited to, the following: U.S. Communities, HoustonGalveston
Area Council of Governments (HGAC), Texas Procurement and Support Services, Texas
Local Government Purchasing Cooperative (BuyBoard), and The Cooperative Purchasing Network
(TCPN).
1.4 It is the City’s preference to award a single contract for the decal making supply needs of Fleet
Services; however, if the cooperative purchasing prices are lower than the bid prices received, the
City reserves the right to reject all bids entirely and make multiple contract awards between a
cooperative and the best-evaluated, responsive and responsible bidder. Award may be based on
individual line items, cost, convenience, or any criteria deemed by the City to be most
advantageous. The City also reserves the right to refrain from awarding any line items as a result
of this solicitation and, instead, award the entire contract to a supplier available through a
cooperative purchasing agreement.
1.5 A Successful Bidder may be awarded either the entire contract, the majority of the contract or select
line items.
2. DEFINITIONS
2.1 Parts are defined as decal making supplies.
2.2 Stock Parts are defined as high turnover parts that are most commonly needed by the City.
2.3. Back-ordered (or Out-of-Stock) Parts are defined as parts that are not currently in stock but have
been ordered or will be ordered..
2.4. Code Red is a term used by the City to designate that the parts are critical to providing services to
the public to the extent that the City is willing to pay express shipping charges. The Contractor shall
include the term “Code Red” on invoices when the delivery orders so stipulates.
2.5. Fleet Service Make Ready Shop is a term used to designate the City facility where decals are made
and installed on vehicles and equipment.
3. CONTRACTOR QUALIFICATIONS
3.1. The Contractor shall accept payment by credit card, check, or Electronic Funds Transfer (“EFT”) for
all parts provided under the Contract, as indicated in the Invoices and Payment Provision in Section
0400. The Contractor shall factor the cost of processing credit card payments into the Offer. There
shall be no additional charges, surcharges, or penalties to the City for payments made by credit
card.
CITY OF AUSTIN
PURCHASING STATEMENT OF WORK
FOR
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0500, Statement of Work Page 2 of 3 Rev 7/12/2012
Repair Parts
3.2. The Contractor must be a manufacturer’s authorized representative for parts and must have a
facility regularly engaged in the business of providing decal making supplies for a minimum of three
(3) consecutive years within the last five (5) years.
3.3. The Contractor shall furnish customer references as required in Section 0700 of the solicitation. In
addition, the Contractor shall furnish a minimum of three (3) professional references from current
parts suppliers. Professional references shall be on suppliers’ letterhead and shall provide pertinent
information regarding the relationship, such as the length of time the Contractor has worked with the
supplier.
3.4. The Contractor must have a facility with adequate warehouse space and equipped with supplies
and equipment necessary to satisfy the requirements of the contract.
4. CONTRACTOR’S RESPONSIBILITIES FOR PARTS
4.1. The Contractor shall stock or have immediate access to a parts inventory sufficient to fill stock
orders 95% of the time stipulated in this Statement of Work. The stock level required shall be a
two-week supply of inventory, which will be determined by the City after Contract award. All parts
will be ordered on an as-needed basis. The City reserves the right to inspect the Contractor’s, or
the Contractor’s Subcontractor’s, parts inventory and/or facility as specified in the Pre-Award and
Post-Award paragraphs in Section 0400.
4.2. Within five (5) business days of Contract award, the Contractor shall submit to the Fleet Services
Contract Manager specified in Section 0400 two (2) CDs or electronic copies, if available, of the
price list(s) upon which the markups are based on the bid sheet. The City will accept a printed copy
only if no electronic format is available.
4.3. If a price list is no longer available in hard copy or electronic format, the Contractor shall grant the
City access to a company website or company-owned local computer to research parts pricing for
verification purposes. If the Contractor is unable to provide a CD, electronic copies, access to a
company website, or a hard copy of the price list with their Offer, the Contractor shall document by
written invoice from the supplier the cost for all parts charged to the City. The cost documentation
must be submitted with each invoice.
4.4. The Contractor shall provide new parts. Parts must meet all applicable federal, state and local
requirements for quality and safety. Used, factory seconds, remanufactured, shopworn,
demonstrator, prototype, and discontinued parts or materials are not acceptable.
4.5. The Contractor shall provide Gerber and 3M manufactured decal supplies. If Gerber and 3M
manufactured decal supplies are not available, any parts that are not Gerber and 3M shall be
approved by the Fleet Service Make Ready Shop Manager or designee in writing (e.g., email), and
shall be equivalent to or better than the manufacturer’s parts originally installed on the respective
unit.
4.6. The Contractor warrants that ALL Gerber and 3M decal supplies are free from manufacturer defects
in material and workmanship for a minimum of twelve (12) months or for the standard period as
provided by the manufacturer, whichever is for the greatest length of time. This warranty shall
provide for replacement parts and shall include pickup of the defective part and delivery of the
replacement part at no additional cost.
4.7. The Contractor shall provide a copy of the manufacturer’s parts warranty to the Fleet Service Make
Ready Shop Manager or their designee within five (5) calendar days of request by the City. The
warranty period for all parts shall not start until the part is actually installed on a unit as evidenced
by the City’s work order.
CITY OF AUSTIN
PURCHASING STATEMENT OF WORK
FOR
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Section 0500, Statement of Work Page 3 of 3 Rev 7/12/2012
Repair Parts
4.8. The Contractor further warrants that the parts supplied under this Contract will not void existing
vehicle/equipment or manufacturer’s warranties.
4.9. The Contractor shall notify the Contract Manager and the Fleet Service Make Ready Shop Manager
or designee of recall notices, warranty replacements, safety notices, or any applicable notice
regarding the parts being sold. Failure to report this within fifteen (15) calendar days after receipt of
notice may result in cancellation of the contract.
4.10. The Contractor shall provide a point of contact for receiving orders from the City. A City
representative from the Fleet Service Make Ready Shop will contact the Contractor by e-mail, fax,
or telephone to place an order for parts. The request will include the part number, part description,
delivery requirements, and a unique delivery order number.
4.11. The Contractor shall confirm the quantity to be shipped to the ordering Fleet Service Make Ready
Shop representative by telephone within two (2) hours after the order is sent.
4.12. The Contractor shall ship all orders for parts complete unless arrangements for partial shipments
are made in advance. The Contractor shall provide, with each delivery, an invoice showing the
description of each item, quantity, and unit price.
4.13. The Contractor shall deliver Stock Parts to the Fleet Service Make Ready Shop as follows:
4.13.1 Parts ordered before 10:00 AM shall be delivered to the Fleet Service Make Ready Shop no
later than noon the next working day. Parts ordered after 10:00 AM shall be delivered
within two (2) working days after the order is sent. The City will not pay shipping costs to
obtain “stock” parts that the Contractor does not have in inventory at the time the City
places the order.
4.14. The Contractor shall deliver Non-Stock Parts to the ordering Fleet Service Make Ready Shop within
three (3) working days after the order is sent. All special orders will be honored under the Contract
pricing, without any additional markups.
4.15. The Contractor shall deliver Back-ordered (or out-of-stock) Parts to the Fleet Service Make Ready
Shop within five (5) working days after the order is sent. The Contractor shall advise the Fleet
Service Make Ready Shop representative by telephone of when the part(s) will be available.
Notification will be within two (2) hours after the order is sent. If the Contractor cannot provide the
backordered part within five (5) working days, the City reserves the right to purchase the part on the
open market and charge the Contractor the difference between the Contract price and the purchase
price in accordance with the Performance paragraph in Section 0400.
4.16. The Contractor shall deliver “Code Red” orders within one (1) business day after the order is
sent. A delivery fee may be assessed for any “Code Red” orders placed by the City as indicated on
the Bid Sheet, Section 0600. “Code Red” must be noted on the invoice when authorized by the
City.
4.17. The Contractor shall provide, upon request, a monthly and/or yearly total of all parts purchased by
Fleet Services. The City prefers that the report be in an electronic format that may be sorted, or
other City-approved format. The report shall include date purchased, invoice number, part number,
part description, price per part, and the total dollar amount for all parts purchased.
5 DELIVERY REQUIREMENTS
Deliveries shall be made as specified herein during normal City business hours Monday through Friday
between the hours of 7:00 A.M. through 5:00 P.M. except for City-recognized legal holidays and weekends
unless requested by Fleet Services in advance (see paragraph 52 in Section 0300 for City Holidays).
BID SHEET
CITY OF AUSTIN ("CITY")· FLEET SERVICES
DECAL MAKING SUPPLIES FOR VEHICLES AND EQUIPMENT
Solicitation No.: IFB Best-Value JRDOOOO
Special Instructions:
A brd of '0' (zero) will be interpreted by the C1ty as a no·charge (free) ttem and the City will not expect to pay for that item. A bid of 'no bid' will be interpreted by the City that the responder does not wish to bid on that item.
The City reserves the nght to award to one or more btdders, by line item based on best value.
The quantities noted below are annual estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed. Quantities are provided as a guide to hrstorical usage. Actual purchases may vary.
F allure to respond to each sectron of thts brd sheet may result in disqualification of your bid.
SECTION 1 -MOST FREQUENTLY ORDERED ITEMS (50 Points)
The quantities noted below are annual est1mates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantitfes listed. Quantities are provided as a guide to hiStorical usage. Actual purchases may be
more or less
INDICATE DEALER %MARK-UP UNIT PRICE ESTIMATED
# CITY PART NUMBER DESCRIPTION MANUFACTURER COST TO DEALER TO CITY UNIT ANNUAL EXTENDED PRICE
OFFERED' COST QUANTITY
1 MMM8518-4850 48"X50 YDS GLOSS Overlaminate 3m $ % $441.60 EA 7 $3 091.20
2 GSPGCT-643 RED P60407A TRANSPARENT Edge Foil Cartridge Gerber $ % $92.89 EA 1 $92.89
3 DGB-BT-1345 45 DEGREE ROLAND BLADE Camm 1 2 Allen Datagraph Roetguen $ % $13.40 EA 5 $67.00
4 DGB-BT-9045 45 DEGREE MUTOH XP BLADE Envision 375 750 Odyssey Roetguen $ % $12.77 EA 15 $191.55
5 BANTAPE-1 1 "X36YDS HEM & SEAM TAPE Banner Hem & Seam Tape Oraca! $ % $8.08 EA 7 $56.56
6 MMMIJ680CR10-4850 48"X50YDS 3M SCOTCHLITE Film Removable Comply 3m $ % 2 134.27 EA 6 $12 805.62
7 GSP280-71-15P YELLOW 15" CUT YARDAGE P28496A 280 Reflective Gerber $ % $13.40 EA 100 $1 340.00
8 SOC-ROL-ESL3-440CY ECOSOL MAX CYAN INK 440ML VersaCAMM Soljet Roland $ % $119.31 EA 1 $119.31
9 GSP280-85-15P BLACK 15" CUT YARDAGE P20899C 280 Reflective Gerber $ % $13.40 EA 100 $1 340.00
10 GSPGCT-643 RED P60407A TRANSPARENT Edge Foil Cartridge Gerber $ % $92.89 EA 3 $278.67
11 DGB-BT-1345 45 DEGREE ROLAND BLADE Camm 1 2 Allen Dataqraph Roetquen $ % $13.40 EA 5 $67.00
12 MMMPAG1 GOLD APPLICATOR 3m Accessory 3m $ % $3.38 EA 8 $27.04
13 AVGBFS AVERY BLUE FELT SQUEEGEE Vinyl Application Tool Averv $ % $6.02 EA 18 $108.36
14 XAC611 NO 11 BLADE 100/PACK Fine Point Blade #611 Xacto $ % $26.72 EA 2 $53.44
15 XAC670 RAZOR BLADE 100/BOX Single Edge Blade #670 X acto $ % $17.14 EA 6 $102.84
16 AMB592U-12 12"X100YD HIGH TACK Application Tape Premask American Biltrite $ % $44.68 EA 20 $893.60
17 BANTAPE-1 1"X36YDS HEM & SEAM TAPE Banner Hem & Seam Tape Oracal $ % $8.08 EA 2 $16.16
18 TUCMT-1 MASKING TAPE 24MMX55M 1" 36/cs Masking Tape Tesa Tape $ % $1.68 EA 40 $67.20
19 GSPP60924A WHITE 15"X50YDS 280i Reflective Sheeting Gerber $ % $669.98 EA 4 $2,679.92
20 SOC-ROL-ESL3-440MG ECOSOL MAX MAGENTA INK 440ML VersaCAMM Soljet Roland $ % $119.31 EA 1 $119.31
21 GSP280-72-15P RED 15" CUT YARDAGE P28495A 280 Reflective Gerber $ % $13.40 EA 100 $1 340.00
22 GSP280-75-15P BLUE 15" CUT YARDAGE P20839C 280 Reflective Gerber $ % $13.40 EA 100 $1 340.00
23 1683654-00-11 MMM983-326 RED!WHT DOT TAPE 2" X 50YD 3m $ % $78.34 EA 12 $940.08
24 LIT-OLF-SCS2 T STAINLESS STEEL Scissors Olfa O~a $ % $32.34 EA 7 $226.38
25 MMMPAG1 GOLD APPLICATOR 3m Accessory 3m $ % $3.38 EA 10 $33.80
26 1728599-D0-01 .080 White aluminum 15"x 21" w/ 1" radius Wrisco Industries $ % $9.00 EA 35 $315.00
27 GSP280-84-15P GOLD 15" CUT YARDAGE P21021C 280 Reflective Gerber $ % $13.40 EA 100 $1 340.00
28 MMMIJ51 OOR 10-4850 48"x50YD 3M WHITE Reflective Graphic Film 3m $ % $1 277.85 EA 1 $1 277.85
29 1753265-00-01 MMM1080-G10 GLOSS WHITE 60" X 10YD WRAP CAST 3m $ % $216.96 EA 2 $433.92
30 NIK48003P-24 24" BLACK REFLECTIVE Flexible Engineer Grade Nikkalite $ % $8.15 EA 40 $326.00
31 IMAXM6 XTREME MAGZ W/PULL RING lmage11mpact 6 Per Pack Image 1 Impact $ % $84.26 EA 3 $192.78
32 TIMLILC-1 LIL' CHIZLER Mu~ipurpose Tool Oracal $ % $0.83 EA 10 $8.30
33 MMMX-ART391X AIR RELEASE TOOL 391X 3m 3m $ % $22.61 EA 3 $67.83
34 XAC3201 NO 1 KNIFE CARDED Xacto Cutting Tool #3201 Xacto $ % $3.25 EA 4 $13.00
35 1785281-00-14 MMM983-326 DOT Red!Wht 2" x 50yd 3m $ % $78.34 EA 8 $626.72
36 1785281-00-15 MMM983-72 SOLID RED 3" X 50YD 3m $ % $117.52 EA 2 $235.04
37 1785281-00-16 MMM983-23 FLU YELLOW GREEN 3" X 50YD 3m $ % $117.52 EA 2 $235.04
38 SOC-ROl-ESl3A40BK ECOSOL MAX INK BLACK Roland $ % $119.31 EA 2 $236.62
39 SOC-ROl-ESl3-440lC ECOSOL MAX INK LIGHT CYAN Roland $ % $119.31 EA 2 $236.62
40 SOC-ROl·ESl3-440lM ECOSOL MAX INK LIGHT MAGENTA Roland $ % $119.31 EA 2 $238.62
41 SOC-ROL-ESL3-440YE ECOSOL MAX INK YELLOW Roland $ % $119.31 EA 2 $238.62
42 ORA7S1-070-489 BLACK CAST 2MIL 48"'X50YD Oracal $ % $351.18 EA 2 $702.36
43 3651G-010-29102797-1103 WHITE CAST 2MIL 48"X50YD Oracal $ % $174.56 EA 1 $174.56
44 MMMIJ8171 REFERATED WHITE PRINTABLE 54"X10YD 3m $ % $411.62 EA 4 $1 646.48
45 3620G000130000960-1 053 CLEAR PRINTABLE 54"X50YD Oracal $ % $143.35 EA 1 $143.35
TOTAL
P;<ge 1 ofJ ReVlsed 10/25111 
SECTION 2- DELIVERY CHARGE FOR CODE RED ITEMS ONLY (15 POINTS)
# DESCRIPTION ESTIMATED
ANNUAL UNIT EXTENDED PRICE
46 Flat fee for "Code Red" deliveries, to be made within one (1) business day. EA 0
---- ---
Our standard dellvery Is next day out of Dallas Texas vta company driver
SECTION 3-- DEALER MARKUP FOR NON-SPECIFIED ITEMS (25 POINTS)
B1dder must be able to provide other Decal maktng supphes
FAILURE TO PROVIDE PRICING INFORMATION FOR THIS SECTION WILL RESULT IN DISQUALIFICATION OF YOUR BID.
Indicate below the MARK-UP TO DEALER COST the City will be charged for all items not listed above in Section 1.
Include Price List name, number and date. If there IS no pnce ltst. please indicate "no list~ and provide your percentage markup to your cost. tf no price list is available, the Contractor must furnish with each invoice to the City, proof of
Dealer Cost with a copy of invotce from supplier
lnd1cate below the Manufacturer's Pnce Ltst(s) offered tn response to this sohcltation
MANUFACTURER'S NAME AND NUMBER # PRICE LIST* DATE OF PRICE LIST" OF PRICE LIST-
47 3m NO LIST
48 Ora cal NO LIST
49 Roland NO LIST
50
51
' INDICATE MANUFACTURER OFFERED FOR THIS ITEM.
- DATE OF PRICE LIST -The effect1ve date of the pnce list listed above shall be disclosed This Bid Wlll be based on the latest published price list (Refer to Published Price List, Section 0400 )
- PRICE LIST NAME AND NUMBER - Offeror shall1nclude the current pnce list Name and Number used for the pricing they included in the Bid
SECTION 4- CONFIRMATION OF REQUIREMENTS
52
S<>:t~J1>)f.l)i Ll>'i C,'t<>ft' R<'>-1%'~
I
Bidder must be able to prov1de "Code Red" deHvenes within one (1) business day.
Please circle "Yes" or "No" 1
Page2ofJ
--- ----., n pro~;: "Code Red"
veries within,one ( 1)
~b~u~si~ne~~d~--~~~- I
We cannot NO provide "Code I Red• deliveries within one
I 1) business dav
MARK-UP TO
DEALER COST
15 %
15 %
.2.0 %
%
%
Revtsed 10125,11 
SECTION 5- EVALUATION CRITERIA
The Contractor will be selected by the City based on a best-value model Evaluation factors outlined below shall be applied to all eligible, responsive Bidders in comparing and selecting the successful Bid. Award of a Contract may be made
without discussion with Bidders after Bids are received. 81ds should. therefore, be submitted on the most favorable terms.
The City seeks opportunities for businesses rn the Austin Corporate City Limits to participate on City contracts. A firm (Offeror or Subcontractor) is considered to have a Local Business Presence if the firm is headquartered in the Austin
Corporate City Limits, or has a branch office located in the Austin Corporate City Limits in operation for the last five (5) years.
The City defines headquarters as the admin1strat1ve center where most of the important functions and full responsibility for managing and coordinating the business acf1vities of the firm are located,
The C1ty defines branch office as a smalter. remotely located office that 1s separate from a firm's headquarters that offers the services requested and required under this solicitation
Points will be awarded through a combination of the Offeror's Local Business Presence and/or the Local Business Presence of their subcontractors. Evaluation of the Team's Percentage of Local Business Presence will
be based on tile dollar amount of worl< as reflected in the Offeror's MBEIWBE Compliance Plan or MBEIWBE Utilization Plan. (Section 0605)
SECTION 6 ··EVALUATION FACTORS MAXIMUM POINTS (100 Points total)
Cost for Most Frequently Ordered Items (ie, Spec1fied Items) 50
Delivery Charge for Code Red 15
Dealer Markup for Non-Specified Items 25
Local Business Presence (10 Po1nts Max1mum based on °/o of work performed by companies with a Local Presence)
Local business presence of 90%;. to 100%. - 1 0 points
Local business presence of 75% to 89% 8 po1nts
Local business presence of 50°/o to 74% 6 points 10 Local business presence of 25% to 49% 4 points
Local presence of between 1 and 24°/o 2 po1nts
No local presence 0 pomts
SECTION 7 - EVALUATION OF BIDS
An evaluation of all the Bids received for th1s soliCitation w1ll be made in a comparative manner to determine which Bids offer the best value to the City of Austin.
BIDDER MUST SUBMIT TWO (2) PRINTED COPIES OF ITS SIGNED BID· one original and one copy.
Two (2) COs or electronic copies. if available, of the pnce list(s) upon which the markups are based shall be submitted within five (5) working days after notice of award. The City will accept a printed copy only if no electronic format is
available.
ALL PAGES OF THE BID SHEET MUST BE RETURNED OR THE BID MAY BE DISQUALIFIED.
DELIVERY TERMS·
FOB DESTINATION, FREIGHT PRE-PAID AND ALLOWED
ALL CODE RED DELIVERIES TO BE MADE WITHIN 4 BUSINESS HOURS AFTER RECEIPT OF ORDER (ARO)
DELIVERY METHOD: COMMON CARRIER ___ VENDOR STAFF 1_
COMPANY NAME G~c.p~~c.. Solvt,~>
SIGNATURE OF AUTHORIZED REPRESENTATIVE
j .L
PRINTED NAME: ..J~o.,.... ~ee~M-'1 V Y
EMAIL ADDRESS j~o-A. rtz.a.~AN f jO!j$j. c.-o""-
~<lClt~Of.IX' Rid'>h"-''tR.""I">~IIf< PageJol3 Rev1sed 1 Q/25/11 
City of Austin
Purchasing Office
Local Business Presence Identification Form
A firm (Offeror or Subcontractor) is considered to have a Local Business Presence if the
firm is headquartered in the Austin Corporate City Limits, or has a branch office located in
the Austin Corporate City Limits in operation for the last five (5) years. The City defines
headquarters as the administrative center where most of the Important functions and full
responsibility for managing and coordinating the business activities of the firm are
located. The City defines branch office as a smaller, remotely located office that is
separate from a firm's headquarters that offers the services requested and required
under this solicitation.
OFFEROR MUST SUBMIT THE FOLLOWING INFORMATION FOR EACH LOCAL BUSINESS
(INCLUDING THE OFFEROR, IF APPUCABLE).
NOTE: ALL FIRMS MUST BE IDENTIFIED ON THE MBE/WBE COMPUANCE PLAN OR NO GOALS
UTIUZA TION PLAN.
USE ADDITIONAL PAGES AS NECESSARY
OFFEROR:
Name of Local Firm
Address
Is Firm located in the
Corporate City Limits?
(ctrde one) Yes No
In business at this
location for past 5 yrs? Yes No
Location Type: Headquarters 1 Yes 1 No 1 Branch 1 Yes 1 No
SUBCONTRACTOR($):
Name of Local Firm
Address
Is Firm located in the
Corporate City Limits?
(circle one) Yes No
In business at this
location for past 5 yrs? Yes No
Location Type: Headquarters 1 Yes 1 No 1 Branch 1 Yes 1 No
Section 0605 - Local Business Presence Page 1 of 2 03-20-12 
City of Austin
Purchasing Office
Local Business Presence Identification Form
SUBCONTRACTOR(S)
Name of Local Firm
Address
Is Firm located in the
Corporate City Umits?
(cirde one)
In business at this
location for past 5 yrs?
Location Type:
THE STATE OF TEXAS
COUNTY OF TRAVIS
Yes No
Yes No
Headquarters 1 Yes 1 No 1 Branch 1 Yes
ACKNOWLEDGEMENT
1 No
I certify that my responses and the information provided on Form 0605 are true and correct
to the best of my personal knowledge and belief and that I have made no willful
misrepresentations in this Section, nor have I withheld any relevant information in my
statements and answers to questions. I am aware that any information given by me in this
Section may be investigated and I hereby give my full permission for any such investigation
and I fully acknowledge that any misrepresentations or omissions in my responses and
information may cause my offer to be rejected.
OFFEROR'S FULL NAME AND ENTITY STATUS:
Signature, Authorized Representative of Offeror
Title
Date
END
Section 0605 - Local Business Presence Page 2 of 2 03-20-12 
CITY OF AUSTIN
PURCHASING OFFICE
REFERENCE SHEET
Please Complete and Return This Form with the Offer
Solicitation Number: L.IJ_R_D_o_o_o_o ___________ ____J
Offeror's Name jJason Freeman Date 18/2/2013
The Offeror shall furnish, with the Offer, the following information, for at least I:JJrecent customers to
whom products and/or services have been provided that are similar to those required by this Solicitation.
To add additional references to this form, click the Add Reference Button. ========> Add Reference
Company's Name IT arrant County Transportation
Name of Contact IDayna George I Contact Title I Buyer
Present Address !1 00 E Weatherford #303
City I Fort Worth I State jTexas I ZipCodel76102
Telephone Number 1<817) 884-3246 I FAX Number 1{817) 212-3043
Email Address jdgeorge@tarrantcounty.com I
Company's Name jTDCJ Wynne Sticker Plant
Name of Contact I Barbara Townsend I Contact Title !Purchasing
Present Address 1810 W FM2821
City !Huntsville I State jT exas I ZipCodel77320
Telephone Number 1{936) 295-9126 I FAX Number 1(936) 291-4690
Email Address I I
Company's Name lA J Bart
Name of Contact !christi Woods I Contact Title !Buyer
Present Address 14130 Lindbergh Dr
City !Addison I State !Texas I Zip Codel75001
Telephone Number 1<972) 96{)-8300 I FAX Number I
Email Address lcwoods@ajbart.com I
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City of Austin, Texas
Human Rights Commission
To: City of Austin, Texas, ("OWNER")
City of Austin, Texas
EQUAL EMPLOYMENT/FAIR HOUSING OFFICE
NON-DISCRIMINATION CERTIFICATION
soLICITATION NO LIJ_R_D_oo_o_o ______ __J
I hereby certify that our firm conforms to the Code of the City of Austin, Section 5-4-2 as reiterated below:
Chapter 5-4. Discrimination in Employment by City Contractors.
Sec. 4-2 Discriminatory Employment Practices Prohibited. As an Equal Employment Opportunity (EEO) employer, the
Contractor will conduct its personnel activities in accordance with established federal, state and local EEO laws and
regulations and agrees:
(B) (1) Not to engage in any discriminatory employment practice defined in this chapter.
(2) To take affirmative action to ensure that applicants are employed, and that employees are treated during
employment, without discrimination being practiced against them as defined in this chapter. Such affirmative
action shall include, but not be limited to: all aspects of employment, including hiring, placement, upgrading,
transfer, demotion, recruitment, recruitment advertising; selection for training and apprenticeship, rates of pay or
other form of compensation, and layoff or termination.
(3) To post in conspicuous places, available to employees and applicants for employment, notices to be provided by
OWNER setting forth the provisions of this chapter.
(4) To state in all solicitations or advertisements for employees placed by or on behalf of the Contractor, that all
qualified applicants will receive consideration for employment without regard to race, creed, color, religion, national
origin, sexual orientation, gender identity, disability, veteran status, sex or age.
(5) To obtain a written statement from any labor union or labor organization furnishing labor or service to Contractors
in which said union or organization has agreed not to engage in any discriminatory employment practices as
defined in this chapter and to take affirmative action to implement policies and provisions of this chapter.
(6) To cooperate fully with OWNER's Human Rights Commission in connection with any investigation or conciliation
effort of said Human Rights Commission to ensure that the purpose of the provisions against discriminatory
employment practices are being carried out.
(7) To require compliance with provisions of this chapter by all subcontractors having fifteen or more employees who
hold any subcontract providing for the expenditure of $2,000 or more in connection with any contract with OWNER
subject to the terms of this chapter.
For the purposes of this Offer and any resulting Contract, Contractor adopts the provisions of the City's Minimum
Standard Nondiscrimination Policy set forth below.
City of Austin
Minimum Standard Non-Discrimination in Employment Policy:
As an Equal Employment Opportunity (EEO) employer, the Contractor will conduct its personnel activities in accordance
with established federal, state and local EEO laws and regulations.
The Contractor will not discriminate against any applicant or employee based on race, creed, color, national origin, sex,
age, religion, veteran status, gender identity, disability, or sexual orientation. This policy covers all aspects of
employment, including hiring, placement, upgrading, transfer, demotion, recruitment, recruitment advertising, selection
for training and apprenticeship, rates of pay or other forms of compensation, and layoff or termination.
Further, employees who experience discrimination, sexual harassment, or another form of harassment should
immediately report it to their supervisor. If this is not a suitable avenue for addressing their complaint, employees are
advised to contact another member of management or their human resources representative. No employee shalf be
discriminated against, harassed, intimidated, nor suffer any reprisal as a result of reporting a violation of this policy.
Furthermore, any employee, supervisor, or manager who becomes aware of any such discrimination or harassment
should immediately report it to executive management or the human resources office to ensure that such conduct does
not continue.
Section 0800, Non-Discrimination Certification Page i of 2 Revised 04/01/2011 
Contractor agrees that to the extent of any inconsistency, omission, or conflict with its current non-discrimination
employment policy, the Contractor has expressly adopted the provisions of the City's Minimum Non-Discrimination Policy
contained in Section 5-4-2 of the City Code and set forth above, as the Contractor's Non-Discrimination Policy or as an
amendment to such Policy and such provisions are intended to not only supplement the Contractor's policy, but will also
supersede the Contractor's policy to the extent of any conflict.
UPON CONTRACT AWARD, THE CONTRACTOR SHALL PROVIDE A COPY TO THE CITY OF THE CONTRACTOR'S
NON-DISCRIMINATION POLICY ON COMPANY LETTERHEAD, WHICH CONFORMS IN FORM, SCOPE, AND
CONTENT TO THE CITY'S MINIMUM NON-DISCRIMINATION POLICY, AS SET FORTH HEREIN, OR THIS NONDISCRIMINATION
POLICY, WHICH HAS BEEN ADOPTED BY THE CONTRACTOR FOR ALL PURPOSES (THE
FORM OF WHICH HAS BEEN APPROVED BY THE CITY'S EQUAL EMPLOYMENT/FAIR HOUSING OFFICE), WILL
BE CONSIDERED THE CONTRACTOR'S NON-DISCRIMINATION POLICY WITHOUT THE REQUIREMENT OF A
SEPARATE SUBMITTAL.
Sanctions:
Our firm understands that non-compliance with Chapter 5-4 may result in sanctions, including termination of the contract
and suspension or debarment from participation in future City contracts until deemed compliant with the requirements of
Chapter 5-4.
Term:
The Contractor agrees that this Section 0800 Non-Discrimination Certificate or the Contractor's separate conforming
policy, which the Contractor has executed and filed with the Owner, will remain in force and effect for one year from the
date of filing. The Contractor further agrees that, in consideration of the receipt of continued Contract payments, the
Contractor's Non-Discrimination Policy will automatically renew from year-to-year for the term of the underlying Contract.
2 tJt> A '"'t Dated this ___:___; __ day of __ ....:....:...'IJ;;,.~-:J.u;;;._;;"'!:>_-r;__ _____ 20 I ,..,
CONTRACTOR Jason Freeman
Authorized Signature
Title
Section 0800, Non-Dlscnmlnanon Certlficallon Revised 04/01/ZCJ11 
City of Austin, Texas
NON-SUSPENSION OR DEBARMENT CERTIFICATION
soLICITATION NO. LIJ_R_o_oo_o_o ______ __J
The City of Austin is prohibited from contracting with or making prime or sub-awards to parties that are
suspended or debarred or whose principals are suspended or debarred from Federal, State, or City of
Austin Contracts. Covered transactions include procurement contracts for goods or services equal to or in
excess of $25,000.00 and all non-procurement transactions. This certification is required for all Vendors
on all City of Austin Contracts to be awarded and all contract extensions with values equal to or in excess
of $25,000.00 or more and all non-procurement transactions.
The Offeror hereby certifies that its firm and its principals are not currently suspended or debarred from
bidding on any Federal, State, or City of Austin Contracts.
Contractor's Name: !Jason Freeman I
Signature of Officer or ' L Date: 18/2/2013 Authorized Representative: I ( ~~- .....
Printed Name: I :r~..._ tr<'f:"'A~ I
Title: !strategic Account Rep I
Section 0805, Non-Suspension or Debarment Certification Page 1 of 1 Revised 02/29/08 
CITY OF AUSTIN
NON-COLLUSION,
NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING AFFIDAVIT
I DECAL MAKING SUPPLIES
State of Texas
County of Travis
SOLICITATION NO.,JRDOOOO I
FOR
The undersigned "Affiant" is a duly authorized representative of the Offeror for the purpose of
making this Affidavit, and, after being first duly sworn, has deposed and stated and hereby
deposes and states, to the best of his or her personal knowledge and belief as follows:
The term "Offeror", as used herein, includes the individual or business entity submitting the Offer
and for the purpose of this Affidavit includes the directors, officers, partners, managers, members,
principals, owners, agents, representatives, employees, other parties in interest of the Offeror, and
anyone or any entity acting for or on behalf of the Offeror, including a subcontractor in connection
with this Offer.
1. Anti-Collusion Statement. The Offeror has not in any way directly or indirectly:
a. colluded, conspired, or agreed with any other person, firm, corporation, Offeror or potential
Offeror to the amount of this Offer or the terms or conditions of this Offer.
b. paid or agreed to pay any other person, firm, corporation Offeror or potential Offeror any money
or anything of value in return for assistance in procuring or attempting to procure a contract or in
return for establishing the prices in the attached Offer or the Offer of any other Offeror.
2. Preparation of Solicitation and Contract Documents. . The Offeror has not received any
compensation or a promise of compensation for participating in the preparation or development of
the underlying Solicitation or Contract documents. In addition, the Offeror has not otherwise
participated in the preparation or development of the underlying Solicitation or Contract documents,
except to the extent of any comments or questions and responses in the solicitation process, which
are available to all Offerors, so as to have an unfair advantage over other Offerors, provided that the
Offeror may have provided relevant product or process information to a consultant in the normal
course of its business.
3. Participation in Decision Making Process. The Offeror has not participated in the evaluation of
Offers or other decision making process for this Solicitation, and, if Offeror is awarded a Contract
hereunder, no individual, agent, representative, consultant, subcontractor, or subconsultant
associated with Offeror, who may have been involved in the evaluation or other decision making
process for this Solicitation, will have any direct or indirect financial interest in the Contract, provided
that the Offeror may have provided relevant product or process information to a consultant in the
normal course of its business.
4. Present Knowledge. Offeror is not presently aware of any potential or actual conflicts of interest
regarding this Solicitation, which either enabled Offeror to obtain an advantage over other Offerors or
would prevent Offeror from advancing the best interests of the City in the course of the performance
of the Contract.
5. City Code. As provided in Sections 2-7-61 through 2-7-65 of the City Code, no individual with a
substantial interest in Offeror is a City official or employee or is related to any City official or
employee within the first or second degree of consanguinity or affinity.
6. Chapter 176 Conflict of Interest Disclosure. In accordance with Chapter 176 of the Texas Local
Government Code, the Offeror:
a. does not have an employment or other business relationship with any local government officer of
the City or a family member of that officer that results in the officer or family member receiving
taxable income;
Section 0&10, Non-Coiiusion, Non-Conllict of ifllefes1,
and Anti-Lobbying Affidavit
Pagel of 2 Revised 02/14/12 
CITY OF AUSTIN
NON-COLLUSION,
NON-CONFLICT OF INTEREST, AND ANTI-LOBBYING AFFIDAVIT
b. has not given a local government officer of the City one or more gifts, other than gifts of food,
lodging, transportation, or entertainment accepted as a guest, that have an aggregate value of
more than $250 in the twelve month period preceding the date the officer becomes aware of the
execution of the Contract or that OWNER is considering doing business with the Offeror.
c. as required by Chapter 176 of the Texas Local Government Code, Offeror must file a Conflict
of Interest Questionnaire with the Office of the City Clerk no later than 5:00P.M. on the
seventh (7) business day after the commencement of contract discussions or negotiations
with the City or the submission of an Offer, or other writing related to a potential Contract with
the City. The questionnaire is available on line at the following website for the City Clerk:
http://'lfYYWJ;iVStintexas.gQvideJ2g!1menVconflict-interest-questiQnl]_aire
There are statutory penalties for failure to comply with Chapter 176.
If the Offeror cannot affirmatively swear and subscribe to the forgoing statements, the Offeror shall
provide a detailed written explanation in the space provided below or, as necessary, on separate
pages to be annexed hereto.
Offeror's I
Explanation: '--------------------------------'
7. Anti-Lobbying Ordinance. As set forth in the Solicitation Instructions, Section 0200, paragraph
7N, between the date that the Solicitation was issued and the date of full execution of the Contract,
Offeror has not made and will not make a representation to a City official or to a City employee, other
than the Authorized Contact Person for the Solicitation, except as permitted by the Ordinance.
Contractor's Name: !Jason Freeman
Printed Name:
Title: !strategic Account Rep
Signature or Authorized Representative:
Subscribed and sworn to before me this .....::;......_.)_ ~~" dayof -'~"""-"~,=r>-""'~=-''-----' ~j 20 j ~ _; .
My Commission Expires Q {l.t~ CKJ c}J J P
Seciion 0&10, Non-Coiiusion. Non-CoMiti of inieresi,
and Anti-Lobbying Affidavit
Revised 02/14/12 
City of Austin, Texas
NONRESIDENT BIDDER PROVISIONS
SOLICITATION NO.j L_J_R_D_oo_o_o ______ ----'
A. Bidder must answer the following questions in accordance with Vernon's Texas Statutes and Codes
Annotated Government Code 2252.002, as amended:
Is the Bidder that is making and submitting this Bid a "Resident Bidder" or a "Non-resident Bidder"?
Texas Resident Bidder- A Bidder whose principal place of business is in Texas and
r. includes a Contractor whose ultimate parent company or majority owner has its
principal place of business in Texas.
(' Non-resident Bidder
Bidder's Name: IJason Freeman
Signature of Officer or
rr~--- Authorized Representative: Date: lannon
'-'
Printed Name: I _ji'<SQ-. r;ct""'-~
Title: !strategic Account Rep
Section 0835, Nonresident Bidder Provisions Page 1 of 1 Revised 02/29/08
I
I
I
I 
MINORITY- AND WO:MEN -OWNED BUSINESS ENTERPRISE (MBE/ WBE)
PROCUREMrnNTPROGRAM
NO GOALS FORM
SOLICITATION NUMBER: JRDOOOO
PROJECT NAME: DECAL MAKING SUPPLIES
The City of Austin has determined that no goals are appropriate for this project. Even though no goals have
been established for this solicitation, the Bidder/ Proposer is required to comply with the City's MBE/ WBE
Procurement Program, if areas of subcontracting are identified.
If any service is needed to perform the Contract and the Bidder/ Proposer does not perform the service with its
own workforce or if supplies or materials are required and the Bidder/ Proposer does not have the supplies or
materials in its inventory, the Bidder/ Proposer shall contact the Small and Minority Business Resources
Department (SMBR) at (512) 974-7600 to obtain a list ofMBE and WBE firms available to perform the service or
provide the supplies or materials. The Bidder/ Proposer must also make a Good Faith Effort to use available MBE
and \VBE firms. Good Faith Efforts include but are not limited to contacting the listed MBE and WBE firms to
solicit their interest in performing on the Contract; using MBE and WBE firms that have shown an interest, meet
qualifications, and are competitive in the market; and documenting the results of the contacts.
Will subcontractors or sub-consultants or suppliers be used to perform portions ofthis Contract?
No / If no, please sign the No Goals Form and submit it with your Bid/ Proposal in a sealed
envelope.
Yes --- If yes, please contact SMBR to obtain further instructions and an availability list and
perform Good Faith Efforts. Complete and submit the No Goals Form and the No Goals
Utilization Plan with your Bid/ Proposal in a sealed envelope.
After Contract award, if your firm subcontracts any portion ofthe Contract, it is a requirement to complete
Good Faith Efforts and the No Goals Utilization Plan, listing any subcontractor, subconsultant, or
supplier. Return the completed Plan to the Project Manager or the Contract Manager.
I understand that even though no goals have been established, I must comply with the City's
MBE/ WBE Procurement Program if subcontracting areas are identified. I agree that this No
Goals Form and No Goals Utilization Plan shall become a part of my Contract with the City of
Austin.
Company Name
~~ ~~ / 51-n:J-~· f !/ccov11r kp
N arne and Title of Authorized Representative (Print or Type)
Signature
Section OOCKJ- Decal No Goais
'8- 'Z-- '3
Date 
MINORITY~ AND WOMEN ~WNED BUSINESS ENTERPRISE (IMBE/ WBE)
PROCUREMENT PROGRAM
NO GOALS UTILIZATION PLAN
(Plaisecipi:ateas.rmid)
SOUCITATIONNUMBER: tft;&J JP.OODOO
PROJECT NAME: '0~ 1"1."-~ l5.JPP l;..s
PRIME CONTRACTOR/CONSULTANT COMPANYINFORMATION
Sub-Contractor/ Consuhant
City of Austin Certified MBE[] WBE lJ Ethnic/ Gender Code: [ JNON~ERTIFIED
Veudor ID Code
Contact Person Phone Number.
Amount of Subcontntct $
List commodity codes & desaiption of
servi£es
Sub-Contractor/ Consultant
City of Awtin Certified MBELJ WBE[] Etlmic/ Geuder Code: l ]tfON~RTIFIED
Vendor ID Code
Contact Penon Phone Number:
Amount of Subconttact $
List commodity codes & description of
services
FOR SMALL AND MINORITYBUSINESSRESOURCES DEPARTMENT USE ONLY:
Having~ this plan, I admowlcdge lhat the proposer {HAS) or (HAS NOT) compJiod with City Code Cbapter 2-9Af Bf CID, as amaldcd.
Reviewing Couttidor Date D~/ Deputy Dil:ector Date
Section 0900- Decal No Goals 
Recommendation for Council Action (Purchasing)
Austin City Council Item ID: 27658 Agenda Number 34.
Meeting Date: October 3, 2013
Department: Purchasing
Subject
Authorize award and execution of a 36-month requirements supply contract with GRAPHIC SOLUTIONS GROUP
to provide decals for vehicles in an amount not to exceed $472,723, with three 12-month extension options in an
amount not to exceed $173,486 for the first extension option, $182,110 for the second extension option, and
$191,166 for the third extension option, for a total contract amount not to exceed $1,019,485.
Amount and Source of Funding
Funding in the amount of $150,000 is available in the Fiscal Year 2013-2014 Operating Budget of the Fleet Services
Department. Funding for the remaining twenty four months of the original contract period and extension options is
contingent upon available funding in future budgets.
Fiscal Note
There is no unanticipated fiscal impact. A fiscal note is not required.
Purchasing
Language: Sole Bid.
Prior Council
Action:
For More
Information: Jonathan Dalchau, Buyer II, 512-974-2938
Boards and
Commission
Action:

Related Items:
MBE / WBE:
This contract will be awarded in compliance with City Code Chapter 2-9D (Minority-Owned
and Women-Owned Business Enterprise Procurement Program). No subcontracting
opportunities were identified; therefore, no goals were established for this solicitation.
Additional Backup Information 
This supply contract will provide a constant source and assortment of decal supplies for vehicles in the City’s fleet.
The decal supplies will be purchased for use by Fleet Staff in producing specialty vehicle decals with a City-owned
vehicle decal making machine. The vendor will supply Gerber and 3M manufactured decal supplies under the
contract. The finished decal products will be applied to all City-owned vehicles, including those utilized by AFD,
APD, and EMS. These decal supplies are necessary to complete the make ready stage when deploying new Cityowned
vehicles, when units are transferred from one department or division to another, and to replace decals that are
damaged through normal wear and tear.
The supplies will also be used to make decals for the 17 local government agencies and political subdivisions
authorized by Council to enter into interlocal agreements (ILAs) with the Fleet Services Department. Fleet Services
will furnish decals, supplies, materials, and labor needed to install and remove decals on vehicles and equipment
owned and operated by the governmental agencies and political subdivision after the ILAs are executed. Each entity
will reimburse Fleet Services for a set rate based on the cost of materials and the City’s shop rate which may be
adjusted when needed.
The supplies will be ordered on an as needed basis.

MBE/WBE solicited: 4/10 MBE/WBE bid: 0/0
BID TABULATION:
IFB (Best Value) JRD0000
 Decal Making Supplies
Vendor Total Price for List of
Sample Parts
Graphic Solutions Group $36,091
Dallas, TX
A complete bid tabulation is on file in the Purchasing Office and is on the City of Austin, FASD Purchasing Office
website.
PRICE ANALYSIS
a. Adequate competition.
b. Two Hundred Fifteen notices were sent, including 4 MBEs and 10 WBEs. One Bid was received with no
MBEs/WBEs responding.
c. The pricing offered reflects a 25% increase when comparing similar items to the last contract award in May 2007.
 Factors affecting the price increase are increases in the consumer price index by 41%, crude oil price index by
61%, and salt prices by 16%. PVC, a primary component in reflective decal materials, is composed of chlorine
(derived from industrial salt) and carbon (derived from oil).
APPROVAL JUSTIFICATION
a. Best evaluated bid received.
b. The Purchasing Office concurs with the Fleet Services Division’s recommended award.
c. Advertised in the Austin American-Statesman and on the Internet. 
City of Austin
Fleet Service
INSERT SOLICITATION NAME
Other Information for Buyer (OIB) / Procurement History
OIB Page 1 of 1 Rev 10/12/2011
Decal Making Supplies for vehicles and equipment Estimates
Contract Amount for Repair Services (labor only) first year: $0.00
Contract Amount for Parts associated with Repair Services (first year) $0.00
Contract Amount for Parts to go in Fleet's Stock (first year) $149,000.00
$0.00
Flat Fee for "Code Red" Deliveries $1,000.00
$150,000.00
We would like to include a 5% per year increase.
Repairs
Associated
Parts Stock Parts
Pickup and
Delivery
Code Red
Deliveries Total
Months
First year: $0.00 $0.00 $149,000.00 $0.00 $1,000.00 $150,000.00 Year 1
2nd year: $0.00 $0.00 $156,450.00 $0.00 $1,000.00 $157,450.00 FY13 Funding $12,500.00 1
3rd year: $0.00 $0.00 $164,272.50 $0.00 $1,000.00 $165,272.50 FY14 Funding $137,500.00 11
First
Term: $0.00 $0.00 $469,722.50 $0.00 $3,000.00 $472,722.50
Year 2
4th year: $0.00 $0.00 $172,486.13 $0.00 $1,000.00 $173,486.13 FY14 Funding $13,120.83 1
5th year: $0.00 $0.00 $181,110.43 $0.00 $1,000.00 $182,110.43 FY15 Funding $144,329.17 11
6th year: $0.00 $0.00 $190,165.95 $0.00 $1,000.00 $191,165.95
Grand
Total $0.00 $0.00 $1,013,485.01 $0.00 $6,000.00 $1,019,485.01 Year 3
FY15 Funding $13,772.71 1
Term: Three (3) years, with three (3) 12-month extension options FY16 Funding $151,499.79 11
Contract Manager: Hazel Black $472,722.50
1190 Hargrave St
Austin, TX 78702 Remaining FY 13 $12,500.00
(512) 974-1751 Next Full FY $150,620.83
Part Numbers on Bid Sheet furnished/approved by: Invoices
Commodity
 Category
Commodity
Code: Repairs
Comm
Descr.:
Commodity Code: Parts 2553088 Comm. Descr.:
Previous Contract Number NA070000138 Last Contractor: Graphic Solutions
Contractor's proximity to Texas State Capitol:
Free Form Vendors to include in the RQM:
Funds available:
Graphic Solutions Group Remaining FY:
4601 Spring Valley Next Full FY:
Dallas, TX 75244 Object Code:
Ph: 214-712-6213 F: 972-239-2939 C: 214-876-8805
Jason Freeman
jason.freeman@gogsg.com
Pickup/Delivery Service Trip Charge
TO BE FURNISHED BY FINANCIAL MANAGER:
Amount and Source of funding
for basic year
Decal Making Supplies for
vehicles and equipment
Page 1
BID NO.
RX NO.
DATE:
BUYER:
ITEM
NO. ITEM DESCRIPTION
EST
QTY UNIT
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
1 48"X50 yds GLOSS Overlaminate 7 EA $441.60 $3,091.20
2
RED P60407A TRANSPARENT Edge Foil
Cartridge 1 EA $92.89 $92.89
3
45 DEGREE ROLAND BLADE Camm 1 2
Allen Datagraph 5 EA $13.40 $67.00
4
45 DEGREE MUTOH XP BLADE Envision
375 750 Odyssey 15 EA $12.77 $191.55
5
1"X36 yds HEM & SEAM TAPE Banner Hem
& Seam Tape 7 EA $8.08 $56.56
6
48"X50 yds 3M SCOTCHLITE Film
Removable Comply 6 EA $2,134.27 $12,805.62
7
YELLOW 15" CUT YARDAGE P28496A 280
Reflective 100 EA $13.40 $1,340.00
8
ECOSOL MAX CYAN INK 440ML
VersaCAMM Soljet 1 EA $119.31 $119.31
9
BLACK 15" CUT YARDAGE P20899C 280
Reflective 100 EA $13.40 $1,340.00
10
RED P60407A TRANSPARENT Edge Foil
Cartridge 3 EA $92.89 $278.67
11
45 DEGREE ROLAND BLADE Camm 1 2
Allen Datagraph 5 EA $13.40 $67.00
12 GOLD APPLICATOR 3m Accessory 8 EA $3.38 $27.04
13
AVERY BLUE FELT SQUEEGEE Vinyl
Application Tool 18 EA $6.02 $108.36
14
NO 11 BLADE 100/PACK Fine Point Blade
#611 2 EA $26.72 $53.44
15
RAZOR BLADE 100/BOX Single Edge Blade
#670 6 EA $17.14 $102.84
16
12"X100YD HIGH TACK Application Tape
Premask 20 EA $44.68 $893.60
17
1"X36YDS HEM & SEAM TAPE Banner
Hem & Seam Tape 2 EA $8.08 $16.16
18
MASKING TAPE 24MMX55M 1" 36/cs
Masking Tape 40 EA $1.68 $67.20
19 WHITE 15"X50 yds 280i Reflective Sheeting 4 EA $669.98 $2,679.92
20
ECOSOL MAX MAGENTA INK 440ML
VersaCAMM Soljet 1 EA $119.31 $119.31
MBE/WBE
Dallas, TX
JRD0000
Jonathan Dalchau
The information contained in this bid tabulation is for information only and does not constitute actual award/execution of a contract.
Special Instructions: Be advised that exceptions taken to any portion of the solicitations may jeopardize acceptance of the bid.
Vendor Name
City, State
BID TABULATION
CITY OF AUSTIN
DECAL MAKING SUPPLIES
7800 13061400426
8/7/2013
Graphic Solutions Group
Section 1 - Most Frequently Ordered Items (50 Points)
Page 2
BID NO.
RX NO.
DATE:
BUYER:
ITEM
NO. ITEM DESCRIPTION
EST
QTY UNIT
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
MBE/WBE
Dallas, TX
JRD0000
Jonathan Dalchau
The information contained in this bid tabulation is for information only and does not constitute actual award/execution of a contract.
Special Instructions: Be advised that exceptions taken to any portion of the solicitations may jeopardize acceptance of the bid.
Vendor Name
City, State
BID TABULATION
CITY OF AUSTIN
DECAL MAKING SUPPLIES
7800 13061400426
8/7/2013
Graphic Solutions Group
21
RED 15" CUT YARDAGE P28495A 280
Reflective 100 EA $13.40 $1,340.00
22
BLUE 15" CUT YARDAGE P20889C 280
Reflective 100 EA
$13.40 $1,340.00
23
MMM983-326 RED/WHT DOT TAPE 2" X
50 yd 12 EA $78.34 $940.08
24 7" STAINLESS STEEL Scissors Olfa 7 EA $32.34 $226.38
25 GOLD APPLICATOR 3m Accessory 10 EA $3.38 $33.80
26 .080 White aluminum 15"x 21" w/ 1" radius 35 EA $9.00 $315.00
27
GOLD 15" CUT YARDAGE P21021C 280
Reflective 100 EA $13.40 $1,340.00
28
48"x50YD 3M WHITE Reflective Graphic
Film 1 EA $1,277.85 $1,277.85
29
MMM1080-G10 GLOSS WHITE 60" X 10 yd
WRAP CAST 2 EA $216.96 $433.92
30
24" BLACK REFLECTIVE Flexible Engineer
Grade 40 EA $8.15 $326.00
31
XTREME MAGZ W/PULL RING
Image1Impact 6 Per Pack 3 EA $64.26 $192.78
32 LIL' CHIZLER Multipurpose Tool 10 EA $0.83 $8.30
33 AIR RELEASE TOOL 391X 3m 3 EA $22.61 $67.83
34
NO 1 KNIFE CARDED Xacto Cutting Tool
#3201 4 EA $3.25 $13.00
35 MMM983-326 DOT Red/Wht 2" x 50 yd 8 EA $78.34 $626.72
36 MMM983-72 SOLID RED 3" X 50 yd 2 EA $117.52 $235.04
37
MMM983-23 FLU YELLOW GREEN 3" X
50 yd 2 EA $117.52 $235.04
38 ECOSOL MAX INK BLACK 2 EA $119.31 $238.62
39 ECOSOL MAX INK LIGHT CYAN 2 EA $119.31 $238.62
40 ECOSOL MAX INK LIGHT MAGENTA 2 EA $119.31 $238.62
41 ECOSOL MAX INK YELLOW 2 EA $119.31 $238.62
42 BLACK CAST 2MIL 48"X50 yd 2 EA $351.18 $702.36
43 WHITE CAST 2MIL 48"X50 yd 1 EA $174.56 $174.56
44
REFERATED WHITE PRINTABLE 54"X10
yd 4 EA $411.62 $1,646.48
45 CLEAR PRINTABLE 54"X50 yd 1 EA $143.35 $143.35
TOTAL BID $36,090.64
Page 3
BID NO.
RX NO.
DATE:
BUYER:
ITEM
NO. ITEM DESCRIPTION
EST
QTY UNIT
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
UNIT
PRICE
TOTAL
PRICE
MBE/WBE
Dallas, TX
JRD0000
Jonathan Dalchau
The information contained in this bid tabulation is for information only and does not constitute actual award/execution of a contract.
Special Instructions: Be advised that exceptions taken to any portion of the solicitations may jeopardize acceptance of the bid.
Vendor Name
City, State
BID TABULATION
CITY OF AUSTIN
DECAL MAKING SUPPLIES
7800 13061400426
8/7/2013
Graphic Solutions Group
46
Flat fee "Code Red" deliveries, to be made
within one (1) business days EA $0.00 $0.00
Approved By: Jonathan Dalchau
Prepared By: Julia Ramirez
Section 2 - Delivery Charge for Code Red Items Only (15 Points)
Evaluation Matrix - Decal Making Supplies Page 1 of 1
EVALUATION CRITERIA POINTS Graphic Solutions Group
Dallas, TX
Most Frequently Ordered Items 50 50.0
Delivery Charge for Code Red 15 15.0
Dealer Markup for Non-Specified Items 25 25.0
Local Presence 10 0.0
TOTAL 100 90.0
EVALUATION OF BID FOR DECAL MAKING SUPPLIES FOR VEHICLE AND EQUIPMENT
Solicitation Type & Number: IFBBV 7800 JRDOOOO
Solicitation Description: Vehicles and Equipment Decals Supplies
Pre-Bid Information: N/A
Bid Opening Date & Time: 08/07/2013, 03:00 PM
Vendor's Name Rec'd By Date & Time Received 
City of Austin
Purchasing Office
Advertisements
07/15/2013
The City of Austin Online Vendor Registration and
Solicitation Advertising website has changed.
On October 1, 2011, the City installed the Vendor
Connection, a replacement for the existing registration and
solicitation advertising websites. This new site may be
accessed at
http://www.austintexas.gov/financeonline/finance/index.cfm.
Solicitation details and document packages are available at
this website.
Bidders / Proposers are required to document efforts to
solicit MBE/WBE or DBEs in the Compliance Plan. The
Goals for each project and the instructions and forms for the
Compliance Plan are included in the MBE/WBE or DBE
Program Packet included in the solicitation. For construction
contracts, the MBE/WBE or DBE Program Packet is a
separately bound volume of the Project Manual.
A. CONSTRUCTION ADVERTISEMENTS - ALL
CONSTRUCTION SEALED BIDS addressed to the City
of Austin will be received PRIOR TO date and time
indicated for the following project(s), in the Reception
Area, 2nd Floor, Suite 210, Contract Management
Department (CMD), 105 W. Riverside, Austin, TX
78704, then publicly opened and read aloud in the 2nd Floor
Conference Room, Ste. 210, unless otherwise indicated in
the advertisement. All Bids and compliance plans received
after the time set forth will be returned to the bidder
unopened. The OWNER's Official opening the Bids shall
establish the time for opening of the Bids. All Bid Deposits
are refundable upon return of documents within the specified
time frame and in good condition, unless otherwise
indicated. UNLESS OTHERWISE INDICATED, Project
Manuals, Plans and Addenda may be obtained at the
Contract Management Department. First time bidders are
encouraged to attend the pre-bid conference to assure their
understanding of Owner's bidding and contracting
requirements, particularly M/WBE Procurements Program
requirements. Cashiers or Certified Check Payable to the 
City of Austin or acceptable Bid Bond must accompany each
bid. Bidders will be required to provide
Payment/Performance bonds as specified in the bidding
documents. The City reserves the right to reject any and all
Bids and to waive any informality in the bids received.
1. LOCAL AREA TRAFFIC MANAGEMENT &
INTERSECTION IMPROVEMENT IDIQ 12B (CIP 8112
2507 A100). IFB 6100 CLMC444. Pickup bid docs at OTC,
Suite 760, Attn: Gabriel Stan 512-974-7151 or David Prado
512-974-7096 after 7/15/13. No Deposit required For info:
Darryl Haba, 974-7205. A MANDATORY Vendor Conf
will be held at One Texas Center, 505 Barton Springs Road,
8th Floor Conf Room 8A, Austin, TX 78704 at 11:00A on
7/23/13. Offers due prior to 9:30A on 8/22/13. Compliance
plans due prior to 1:30P on 8/22/13. Offers will be opened
on 8/22/13 at
1:30P. 2.
JOLLYVILLE RESERVOIR IMPROVEMENTS (CIP 3960
2207 6825). IFB 6100 CLMC440. Pickup bid docs at OTC,
Suite 760 Attn: Gabriel Stan 512-974-7151 or David Prado
512-974-7096 after 7/08/13. No Deposit required For info:
Joe Smith, 972-0231. A MANDATORY Vendor Conf will
be held at Waller Creek Center, 625 E 10th St., Rm. 104,
Austin, TX 78701 at 9:00A on 7/17/13. A Mandatory site
visit will be held on 7/17/13 immediately after the Pre-bid
Conf located at the Jollyville Ground Storage Tank, 7329
McNeil Drive, Austin, TX 78729. Offers due prior to
10:00A on 8/01/13. Compliance plans due prior to 2:00P on
8/01/13. Offers will be opened on 8/01/13 at 2:00P.
B. CENTRAL PURCHASING ADVERTISEMENTS.
Solicitations will be issued, and sealed bids or proposals
may be received at the Purchasing Office, Municipal
Building, 124 W. 8th St., 3rd floor, Room 308/310,
telephone number (512) 974-2500, Austin, TX until the
dates and times specified in the solicitation documents for
the following item(s):
1. OEM MOTOR VEHICLE AC REPAIR PARTS IFBBV
7800 JSD0221, due 7/23/13. 2. LIQUID FERRIC
CHLORIDE AND LIQUID FERROUS CHLORIDE IFB
2200 STA1089, due 7/24/13. 3. PUMP
REFURBISHMENT AT DAVIS WATER TREATMENT
PLANT IFB 2200 STA1090, due 7/24/13. 4.
COMPUTER-AIDED DISPATCH AND RECORD
MANAGEMENT SYSTEM RFP 8200 LPW0002REBID3,
due 7/24/13. 5. CITY WIDE CLEAN AND TELEVISING
AND POINT REPAIR OF SSCSP IFB 2200 STA1088, due
7/30/13. 6. VEHICLE AND EQUIPMENT
UPHOLSTERY SERVICES IFBBV 7800 JSD0220, due
7/30/13. 7. ODOR/CORROSION CONTROL FACILITY
FOR WALNUT CREEK INTERCEPTOR IFB 2200
STA1092, due 7/31/13. 8. WILDLANDS FENCING
PROJECT IFB 2200 SWA0003, due 7/31/13. 9. SIGNAL
HARDWARE IFB 2400 SWA0001, due
7/31/13. 10. BIOSOLIDS HAULING AND LAND
APPLICATION IFB 2200 STA1091, due
8/06/13. 11. LANDSCAPE-GRADE SPECIAL
TOPSOIL IFB 6300 SDC0257 REBID, due
8/06/13. 12. GROUNDS MAINTENANCE FOR AUSTIN
CEMETERIES IFB 8600 SAP0169, due
8/07/13. 13. HELICOPTER EC120 12 YEAR
INSPECTION IFB 8700 JSD0018, due 8/07/13. 14. PM
CONTRACT ON HEADSPACE AUTOSAMPLER &
GC2010 IFB 8700 LMR0000, due
8/07/13. 15. VEHICLES AND EQUIPMENT DECALS
SUPPLIES IFBBV 7800 JRD0000, due
8/07/13. 16. CUSTOM TARPS AND TARP SYSTEM
REPLACEMENT PARTS IFBBV 7800 JRD0001, due
8/07/13. 17. VEHICLE PAINTING & REBURNISHING
SERVICES IFB 7800 JSD0014, due 8/6/13.
THE CITY OF AUSTIN HEREBY NOTIFIES ALL
OFFERORS THAT IN REGARD TO ANY CONTRACT
ENTERED INTO PURSUANT TO THIS
ADVERTISEMENT, MINORITY BUSINESS
ENTERPRISES WILL BE AFFORDED EQUAL
OPPORTUNITIES TO SUBMIT OFFERS IN RESPONSE
TO THIS INVITATION AND WILL NOT BE
DISCRIMINATED AGAINST ON THE GROUNDS OF
RACE, COLOR, SEX, NATIONAL ORIGIN OR
DISABILITY IN CONSIDERATION FOR AN AWARD. 
City of Austin
Purchasing Office
Advertisements
07/22/2013
The City of Austin Online Vendor Registration and Solicitation Advertising
website has changed.
On October 1, 2011, the City installed the Vendor Connection, a
replacement for the existing registration and solicitation advertising
websites. This new site may be accessed at
http://www.austintexas.gov/financeonline/finance/index.cfm. Solicitation
details and document packages are available at this website.
Bidders / Proposers are required to document efforts to solicit MBE/WBE
or DBEs in the Compliance Plan. The Goals for each project and the
instructions and forms for the Compliance Plan are included in the
MBE/WBE or DBE Program Packet included in the solicitation. For
construction contracts, the MBE/WBE or DBE Program Packet is a
separately bound volume of the Project Manual.
A. CONSTRUCTION ADVERTISEMENTS - ALL CONSTRUCTION
SEALED BIDS addressed to the City of Austin will be received PRIOR
TO date and time indicated for the following project(s), in the Reception
Area, 2nd Floor, Suite 210, Contract Management Department (CMD),
105 W. Riverside, Austin, TX 78704, then publicly opened and read aloud
in the 2nd Floor Conference Room, Ste. 210, unless otherwise indicated in
the advertisement. All Bids and compliance plans received after the time set
forth will be returned to the bidder unopened. The OWNER's Official
opening the Bids shall establish the time for opening of the Bids. All Bid
Deposits are refundable upon return of documents within the specified time
frame and in good condition, unless otherwise indicated. UNLESS
OTHERWISE INDICATED, Project Manuals, Plans and Addenda may be
obtained at the Contract Management Department. First time bidders are
encouraged to attend the pre-bid conference to assure their understanding of
Owner's bidding and contracting requirements, particularly M/WBE
Procurements Program requirements. Cashiers or Certified Check Payable
to the City of Austin or acceptable Bid Bond must accompany each bid.
Bidders will be required to provide Payment/Performance bonds as
specified in the bidding documents. The City reserves the right to reject any
and all Bids and to waive any informality in the bids received.
1. INDIAN HILLS 48-INCH WATER LINE EXTENSION NO. 1 PH.
1A&1B (CIP 3960 2207 2094). IFB 6100 CLMC448. Pickup bid docs at 
OTC, Suite 760, Attn: Gabriel Stan 512/974-7151 or David Prado 512-974-
7096 after 7/22/13. No Deposit required For info: Colleen Kirk, 972-0266.
A MANDATORY Vendor Conf will be held at Austin Water Utility,
Waller Creek Center, 625 E 10th Street, Room 105, Austin, TX 78701 at
10:00A on 7/30/13. Offers due prior to 11:30A on 8/29/13. Compliance
plans due prior to 3:30P on 8/29/13. Offers will be opened on 8/29/13 at
3:30P. 2.
LOCAL AREA TRAFFIC MANAGEMENT & INTERSECTION
IMPROVEMENT IDIQ 12B (CIP 8112 2507 A100). IFB 6100 CLMC444.
Pickup bid docs at OTC, Suite 760 Attn: Gabriel Stan 512-974-7151 or
David Prado 512-974-7096 after 7/15/13. No Deposit required For info:
Darryl Haba, 974-7205. A MANDATORY Vendor Conf will be held at
One Texas Center, 505 Barton Springs Road, 8th Floor Conf Room 8A,
Austin, TX 78704 at 11:00A on 7/23/13. Offers due prior to 9:30A on
8/22/13. Compliance plans due prior to 1:30P on 8/22/13. Offers will be
opened on 8/22/13 at
1:30P. 3. JOLLYVILLE
RESERVOIR IMPROVEMENTS (CIP 3960 2207 6825). IFB 6100
CLMC440. Pickup bid docs at OTC, Suite 760 Attn: Gabriel Stan 512-974-
7151 or David Prado 512-974-7096 after 7/08/13. No Deposit required For
info: Joe Smith, 972-0231. A MANDATORY Vendor Conf will be held at
Waller Creek Center, 625 E 10th St., Rm. 104, Austin, TX 78701 at 9:00A
on 7/17/13. A Mandatory site visit will be held on 7/17/13 immediately
after the Pre-bid Conf located at the Jollyville Ground Storage Tank, 7329
McNeil Drive, Austin, TX 78729. Offers due prior to 10:00A on 8/01/13.
Compliance plans due prior to 2:00P on 8/01/13. Offers will be opened on
8/01/13 at 2:00P.
B. CENTRAL PURCHASING ADVERTISEMENTS. Solicitations will
be issued, and sealed bids or proposals may be received at the Purchasing
Office, Municipal Building, 124 W. 8th St., 3rd floor, Room 308/310,
telephone number (512) 974-2500, Austin, TX until the dates and times
specified in the solicitation documents for the following item(s):
1. ODOR/CORROSION CONTROL FACILITY FOR WALNUT CREEK
INTERCEPTOR IFB 2200 STA1092, due 7/31/13. 2. BIOSOLIDS
HAULING AND LAND APPLICATION IFB 2200 STA1091, due
8/06/13. 3. RADIO BROADCAST OF COUNCIL MEETINGS IFB
5900 LMR0002, due 8/06/13. 4. LANDSCAPE-GRADE SPECIAL
TOPSOIL IFB 6300 SDC0257 REBID, due 8/06/13. 5. PAINTING AND
REFURBISHING SERVICES IFB 7800 JSD0014, due 8/06/13. 6. GAS
CHROMATOGRAPHY SYSTEM AT AWU-HORNSBY LAB IFB 2200
STA1093, due 8/7/13. 7. GROUNDS MAINTENANCE FOR AUSTIN
CEMETERIES IFB 8600 SAP0169, due 8/07/13. 8. HELICOPTER
EC120 12 YEAR INSPECTION IFB 8700 JSD0018, due 8/07/13. 9. PM 
CONTRACT ON HEADSPACE AUTOSAMPLER & GC2010 IFB 8700
LMR0000, due 8/07/13. 10. PANASONIC ARBITRATOR 360 BRAND
PARTS & ACCESSORIES IFBBV 6400 JCN0001REBID, due
8/07/13. 11. VEHICLES AND EQUIPMENT DECALS
SUPPLIES IFBBV 7800 JRD0000, due 8/07/13. 12. CUSTOM TARPS
AND TARP SYSTEM REPLACEMENT PARTS IFBBV 7800 JRD0001,
due 8/07/13. 13. USED OIL, FILTERS, AND FLOOR DRY IFB 7800
JRD0000, due 8/13/13. 14. LAWN IRRIGATION MAINTENANCE &
REPAIR IFB 8700 LMR0001, due 8/14/13. 15. 2013 UPDATED
SMALL BUSINESS NEEDS ASSESSMENT STUDY RFP 5500
STA0148, due 8/15/13. 16. STORMDRAIN PIPE CLEANING &
INSPECTION IFBBV 6300 SDC0185, due 8/20/13. 17. AUDIO/VIDEO
PRODUCTION EQUIPMENT IFB JSD0019, due 8/7/13.
THE CITY OF AUSTIN HEREBY NOTIFIES ALL OFFERORS THAT
IN REGARD TO ANY CONTRACT ENTERED INTO PURSUANT TO
THIS ADVERTISEMENT, MINORITY BUSINESS ENTERPRISES
WILL BE AFFORDED EQUAL OPPORTUNITIES TO SUBMIT
OFFERS IN RESPONSE TO THIS INVITATION AND WILL NOT BE
DISCRIMINATED AGAINST ON THE GROUNDS OF RACE, COLOR,
SEX, NATIONAL ORIGIN OR DISABILITY IN CONSIDERATION
FOR AN AWARD. 
file:///O|/Staff/Dalchau%20Jonathan/Fleet/1003%20-%20IFBBV%20JRD0000%20-%20Decal%20Making%20Supplies/Sent%20Notices.htm[12/12/2013 2:32:27 PM]
Vendor Connection Bid Opportunity Announcement sent to 260 total.
Solicitation Sent Vendor Code Legal Name Email/Fax Cert_Type Message
IFBBV 7800 JRD0000 7/15/2013 8:00 PRI8322726 PRICE TRAFFIC PRODUCTS sales@pricetrafficproducts.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ROC8320033 ROCKSTAR INK L L C sales@rockstarink.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX8306035 TEXAS MARKING PRODUCTS INC sales@texasmarkingproducts.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WEL5099250 WELDON WILLIAMS & LICK INC sales@wwlinc.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC sbooher@wesco.com
IFBBV 7800 JRD0000 7/15/2013 8:00 PRE8320693 PRESTIGE BUSINESS SOLUTIONS scantu@prestige-online.net
IFBBV 7800 JRD0000 7/15/2013 8:00 PRO8318643 PROLINE SUPPLY COMPANY scarver@prolinesupply.cc
IFBBV 7800 JRD0000 7/15/2013 8:00 MCO3109000 3M COMPANY scbrumley@mmm.com
IFBBV 7800 JRD0000 7/15/2013 8:00HUG8321620 HD SUPPLY UTILITIES LTD scott.mattke@hdsupply.com
IFBBV 7800 JRD0000 7/15/2013 8:00 YOU8313245 YES PRINTING scott@yes-printing.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101411 SHERRY CRAIG scraig30@austin.rr.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 ADT6120335 APP-ADTECH PROMOTIONAL PRODUCTS INC shadtech@texas.net
IFBBV 7800 JRD0000 7/15/2013 8:00DIG8316669 DIGITAL PRINTING SYSTEMS shaun@dpstickets.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908770 SHEREE L KIRSCH sheree@whateverpromo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 FIS7117600 FISHER SCIENTIFIC CO L L C sherry.testa@fishersci.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SOU8310765 . SOURCEMASTER sourcemaster@juno.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SPO8309621 ARVID E. LARSON, JR spwerks@swbell.net
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000905779 DESIGN TO PRINT, INC stef@dtph.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SPE8316083 FERNANDES HOLDINGS INC stevef@speedpro.com
IFBBV 7800 JRD0000 7/15/2013 8:00 MCO3109000 3M COMPANY tbidgroup@mmm.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEK8306172 TEK I D INC tek@tekid.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101745 DRAKE INDUSTRIES INC tim@drake.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000023715 TWO GATES CORPORATION tommy@speedpro.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 SAF4069750 SAFETY SUPPLY INC traci@safetysupplyinc.com WB
IFBBV 7800 JRD0000 7/15/2013 8:00 LAM2802500 LAMINATION SERVICE INC trburt@yourlsi.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101585 BAT CITY INC trey@batcityawards.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4799500 TEXAS ELECTRIC COOPERATIVES trodgers@texas-ec.org
IFBBV 7800 JRD0000 7/15/2013 8:00GTD2150750 GT DISTRIBUTORS INC txbids@gtdist.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX8311272 TEXAS STAR PROMOTIONS txstarpromo@sbcglobal.net
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000914943 BRENDA BALLEJO ZAMORANO urbanmetalshop@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ALP8321821 ALPHAGRAPHICS 596 us672@alphagraphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AUT8308631 EL PASO AUTOMATED OFFICE & vega7777@cs.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000904781 BIZGOURMET BIZGOURMET BIZGOURMET viru2042@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 FLE8313892 FLEET SAFETY EQUIPMENT INC wayne@fleetsafety.com
IFBBV 7800 JRD0000 7/15/2013 8:00 KOR8322643 KORMAN SIGNS INC websales@kormansigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ADA7101905 ADAPT CONSULTING INC yberke@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC 2102256758 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 REE7091515 REECE SUPPLY CO OF SAN ANTONIO 2107760224 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 MCO3109000 3M COMPANY 2143483026 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 TAC8319929 TACTICAL GEAR NOW INC 2143519606 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4792250 TEXAS DEPT OF CRIMINAL JUSTICE 2815953101 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4792250 TEXAS DEPT OF CRIMINAL JUSTICE 4092946040 BUSY
IFBBV 7800 JRD0000 7/15/2013 8:00 CFS7008350 CFS INC 5123271935 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 SEL7153630 SELECT SOURCE 5123392171 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 COM1240500 BUSINESS PRINTING PLUS 5124400145 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 CAP0979500 SHARON PIKE 5124476918 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS0496250 AUS-TEX PRINTING & MAILING INC 5124760092 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC 5128320919 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00HIG7033660 THE ABNEY GROUP INC 5128329677 NC SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS0485250 AUSTIN SCREEN GRAPHICS INC 5128329869 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 KIN8313330 KING LABEL INC 5129891409 NC SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 MIT7032465 MITOGRAPHERS INC (THE) 6053362007 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00DAT8313187 DATABADGE ID PRODUCTS 7132222806 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 FIS7117600 FISHER SCIENTIFIC CO L L C 8007727702 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4792250 TEXAS DEPT OF CRIMINAL JUSTICE 8304265325 PHONE LINE PROBLEMS
IFBBV 7800 JRD0000 7/15/2013 8:00 LAM2802500 LAMINATION SERVICE INC 9017954074 SUCCESS
IFBBV 7800 JRD0000 7/15/2013 8:00 FAS8307064 SIGNCO SERVICE CORPORATION 177@fastsigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902655 PAUL K VISARRAGA a2zpromozone@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ACC7135815 ACCENT PROMOTIONS OF TEXAS accent@texas.net
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000903988 SERIGRAPHICS SIGN SYSTEMS, INC adamh@serigraphicssign.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ADC8322964 ADCO ADVERTISING SPECIALTIES INC. adcoaustin@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AME8311616 AMERICAN DECAL PRINTING INC adcolitemike@yahoo.com
file:///O|/Staff/Dalchau%20Jonathan/Fleet/1003%20-%20IFBBV%20JRD0000%20-%20Decal%20Making%20Supplies/Sent%20Notices.htm[12/12/2013 2:32:27 PM]
IFBBV 7800 JRD0000 7/15/2013 8:00 EXE8310581 EXECUTIVE PROMOTIONS ajkriegs@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00 INT7100120 CAPITAL ARCHITECTURAL SIGNS alicia@casaustin.com WB
IFBBV 7800 JRD0000 7/15/2013 8:00 ALI8314545 SCOTT ELLIS FONDREN alist@austin.rr.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4799500 TEXAS ELECTRIC COOPERATIVES alopez@texas-ec.org
IFBBV 7800 JRD0000 7/15/2013 8:00 ALP8315571 ALPHA IDENTIFICATION INC alphaid@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ALP8315571 ALPHA IDENTIFICATION INC alphaidinc@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907666 TECHNOLOGY MEDIA GROUP amandaclarke@tmguniverse.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AMY2782750 AMY KWALWASSER PUBLICATIONS CON amy-kwalwasser@compuserve.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902689 EMG GRAPHIC SYSTEMS, INC. andrew@emggraphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101411 SHERRY CRAIG aokaysigns@peoplepc.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS8319729 AUSTIN IMAGE austinimage177@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000028092 AUSTIN SIGN CO., INC. austinsignco@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000023771 AUSTIN EXTREME GRAPHICS austinxgraphics@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ROS8320265 ROSE PROMOTIONAL CO averstuyft@satx.rr.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS0496250 AUS-TEX PRINTING & MAILING INC becky.harper@austex.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000910539 CAP-A-BUS, INC. becky@cabfleet.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908177 HAUGEN ADVERTISING & GRAPHICS, LLC bhaugen@haugengraphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907836 INTERNATIONAL NAME PLATE SUPPLIES bids@inps.ca
IFBBV 7800 JRD0000 7/15/2013 8:00NBU8301473 N BUSINESS GRAPHICS billsebesta@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 COM1240500 BUSINESS PRINTING PLUS bpp@sbcglobal.net
IFBBV 7800 JRD0000 7/15/2013 8:00 TEL7030780 TELECOM ELECTRIC SUPPLY CO brenda@tes.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902615 WALTON ENTERPRISES, LTD. bspaman@waltonsignage.com
IFBBV 7800 JRD0000 7/15/2013 8:00 IDE8315601 I D EDGE INC bstern@idedge.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AEE8300341 A & E EXPRESS PRINTING cas2texans@cs.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902602 TWO NINE SIGN AND DISPLAY COMPANY, LLC chad@twoninesigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 CKS8315456 CK SALES cherrykay@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101745 DRAKE INDUSTRIES INC chris@drake.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907674 GRAPHIC DESIGNS INTERNATIONAL, INC. christie@gdigraphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000026982 EVOLUTION GRAPHICS, INC. claire@evolutionaustin.com
IFBBV 7800 JRD0000 7/15/2013 8:00HUG8321620 HD SUPPLY UTILITIES LTD codie.arnold@hdsupply.com
IFBBV 7800 JRD0000 7/15/2013 8:00 COL8305814 COLORITE coloriteusa@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 MER7001690 MERCURY SIGNS & DISPLAY INC croseliep@mercurysigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4799500 TEXAS ELECTRIC COOPERATIVES cruiz@texas-ec.org
IFBBV 7800 JRD0000 7/15/2013 8:00 FIS7117600 FISHER SCIENTIFIC CO L L C crystal.sigsbey@thermofisher.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC cschee@sateng.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VIS8305069 VISUAL IMAGE SYSTEMS CO L L C cthornton@viscoweb.com
IFBBV 7800 JRD0000 7/15/2013 8:00 IDL8310523 ID LABEL INC customerservice@idlabelinc.com
IFBBV 7800 JRD0000 7/15/2013 8:00 CRE1337000 CARMEN MCDANIEL cxpress1@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000914175 REY Y LOS CUATES danny@signdepotatx.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AME7076795 CENVEO CORPORATION david.hester@cenveo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEL7030780 TELECOM ELECTRIC SUPPLY CO david@tes.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 VUL5018500 VULCAN SIGNS INC davidb@vulcaninc.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000904203 ESBEE SIGN SYSTEMS dean@esbee.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000100890 DEBI FARLEY debi@ffpromo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 IDE8317676 IDENTITY AUSTIN L L C debra@idaustin.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000023726 DECAL TECHNIQUES INC. decalart1@optonline.net
IFBBV 7800 JRD0000 7/15/2013 8:00 PRO8318643 PROLINE SUPPLY COMPANY dhajduk@prolinesupply.cc
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902603 TUBE ART DISPLAYS driordan@tubeart.com
IFBBV 7800 JRD0000 7/15/2013 8:00 FAC8301027 FACILITIES RESOURCE INC dross@fri-texas.com WDB
IFBBV 7800 JRD0000 7/15/2013 8:00 TEC7112245 TECH PRODUCTS INC dschwartz@techproducts.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AME7095155 AMERICAN MINORITY BUSINESS FORMS INC ebataille@americanmin.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AME7095155 AMERICAN MINORITY BUSINESS FORMS INC ebataille@austin.rr.com
IFBBV 7800 JRD0000 7/15/2013 8:00 MCO3109000 3M COMPANY ed.mccready@mmm.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS0485500 AUSTIN SCREEN PRINTING L P ed@asp-aei.com
IFBBV 7800 JRD0000 7/15/2013 8:00GMN8306542 GM NAMEPLATE emilyl@gmnameplate.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000912338 ADOPT A HIGHWAY MAINTENANCE CORPORATION erin@adoptahighway.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SAF4069750 SAFETY SUPPLY INC ew@safetysupplyinc.com WB
IFBBV 7800 JRD0000 7/15/2013 8:00HOL8314920 HOLDEN GRAPHIC SERVICES fschlueter@holdengraphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00HIG8318397 HIGH COUNTRY FIRE EQUIPMENT fyrfytr@highcountryfire.com
IFBBV 7800 JRD0000 7/15/2013 8:00 LON8310575 LONE STAR OFFICE SUPPLIES INC gayle@lonestarsupplies.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 PRI8320339 PRINT LADY (THE) gennifer@theprintlady.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907675 EAST BAY SIGN CO., INC. gina@bordendecal.com
IFBBV 7800 JRD0000 7/15/2013 8:00GOL8302369 LARRY D. RENO gldoaksigns@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00 JUE8308772 JUELS' CORPORATE IMAGES gmpassociate@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00GOL8302369 LARRY D. RENO goldenoaksigns@aol.com
IFBBV 7800 JRD0000 7/15/2013 8:00GAL8322931 GALLANT BELTS gsweetin@bluedolphindesigns.com
file:///O|/Staff/Dalchau%20Jonathan/Fleet/1003%20-%20IFBBV%20JRD0000%20-%20Decal%20Making%20Supplies/Sent%20Notices.htm[12/12/2013 2:32:27 PM]
IFBBV 7800 JRD0000 7/15/2013 8:00 CUS7050745 CUSTOM PRODUCTS CORP heidi@cpcsigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00HMC8302738 H&M COMPANY INC hrowe@hmsupply.com
IFBBV 7800 JRD0000 7/15/2013 8:00HIG7033660 THE ABNEY GROUP INC htssm@signsaustin.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000906708 PATRICK DORSETT info@aandesigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ACE8314607 ACE MARKING DEVICES CORP info@acemarking.com
IFBBV 7800 JRD0000 7/15/2013 8:00 IDE8322495 IDENTITY DESIGNS info@identitydesignsco.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 LON2936250 LONGHORN TROPHIES INC info@longhorntrophies.com
IFBBV 7800 JRD0000 7/15/2013 8:00 PRI8314588 PRINT1USA info@print1usa.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX7124875 GRAPHIC SOLUTIONS GROUP INC jason.freeman@gogsg.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX7124875 GRAPHIC SOLUTIONS GROUP INC jason.freeman@gsginet.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000911036 JAYDEN GRAPHICS, INC. jaydengraphics.ives@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000031719 JAYDEN GRAPHICS INC. jaydengraphics.ives@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 RYD7062980 RYDIN DECAL jchavez@rydin.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC jdelarosa@wesco.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908351 JEREMY MARSHALL jeremy@marshallgraphix.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908180 BPGRAPHICS INC jim.s@bp-graphics.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC jkezar@wesco.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907664 BMP PARTNERS, INC jmcnerney@bmpdirect.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SAF4069750 SAFETY SUPPLY INC joan@safetysupplyinc.com WB
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000911995 THE PRINTING & PHOTOGRAPHY DIVISION INC. joey@printingdivision.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000906511 ACTION SCREEN GRAPHICS LLC john@asgpromo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 RBI8300936 RBI CO jsmith@rbicompany.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4799500 TEXAS ELECTRIC COOPERATIVES jspikes@texas-ec.org
IFBBV 7800 JRD0000 7/15/2013 8:00 COW8319349 COWAN GRAPHICS INC 9253 judy@cowan.ca
IFBBV 7800 JRD0000 7/15/2013 8:00 VIS8305069 VISUAL IMAGE SYSTEMS CO L L C juliew@viscoweb.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908801 DYNAMIC ADVERTISING SOLUTIONS k.wertman@getdas.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908841 STAPLES ADVANTAGE kaki.ethridge@staples.com
IFBBV 7800 JRD0000 7/15/2013 8:00USA8317870 U S AD PRODUCTS & UNIFORM kathy@usadproducts.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ADC8318705 ADCO DECAL & SIGN CO INC kbrown@adcosign.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000102866 YPS GROUP INC kcowes@findgreatpromoitems.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000017959 PLAN B PROMOTIONS LLC kelli@planb-promotions.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ALB8301905 ALBUQUERQUE SIGN PRINT L T D ken@abqsignprint.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ALB8301905 ALBUQUERQUE SIGN PRINT L T D ken@albuquerquesignprint.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908171 FRESH INK PRINTS, LLC ken@freshinkorlando.com
IFBBV 7800 JRD0000 7/15/2013 8:00HUG8321620 HD SUPPLY UTILITIES LTD kevin.furber@hdsupply.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000909627 NCR CORPORATION kevin.grissom@ncr.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000907829 ELITE GRAPHICS kevin@egevolve.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VAL8305787 VALLEY SCREEN PROCESS CO INC kevinb@valleyscreen.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000906621 NEON ELECTRIC CORPORATION khink@necsignsandproducts.com NCD
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000902541 HARDMAN SIGNS - AUSTIN LP kim@hardmansigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000901895 PRESTO PRINTING, INC kitjones48@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 KMS8315612 K & M SIGNS kmsigns@netzero.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000014919 LABELS FROM THE HEART,LLC labels@hartlabel.com
IFBBV 7800 JRD0000 7/15/2013 8:00 TAC8319929 TACTICAL GEAR NOW INC lbray@tacticalgearnow.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ADV8303220 ADVERTISING PROMO STORE leah@advertisingpromostore.com
IFBBV 7800 JRD0000 7/15/2013 8:00 CMC8319037 CMC DAYMARK CORPORATION lkopina@daymarklabel.com
IFBBV 7800 JRD0000 7/15/2013 8:00 LOG8318446 LOGOZ2GO INC logoz2go@sbcglobal.net
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC lrudesal@wesco.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC lrudesal@wescodist.com
IFBBV 7800 JRD0000 7/15/2013 8:00 LON2936250 LONGHORN TROPHIES INC lti@bga.com
IFBBV 7800 JRD0000 7/15/2013 8:00 CAL8307983 CAL-JOY CONCEPTS INC lturner@caljoy.com
IFBBV 7800 JRD0000 7/15/2013 8:00DIV7121490 PROFORMA DIVERSIFIED CORPORATE SOLUTIONS luis.ostos@proforma.com MDB
IFBBV 7800 JRD0000 7/15/2013 8:00 AUS0485500 AUSTIN SCREEN PRINTING L P marketing@asp-aei.com
IFBBV 7800 JRD0000 7/15/2013 8:00 INT8305889 INTERNATIONAL PRINT & PACKAGING INC mary@ipp-corp.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000904286 MARKETING INNOVATIONS ENTERPRISES INC. miecontracting@gmail.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ALL8300287 ALL AMERICAN SALES CORP mike@allamericasales.net
IFBBV 7800 JRD0000 7/15/2013 8:00 INT7100120 CAPITAL ARCHITECTURAL SIGNS mike@casaustin.com WB
IFBBV 7800 JRD0000 7/15/2013 8:00 IMP8317518 BUSINESS GROWTH ADVISORS INC mstinson@impressionedge.com
IFBBV 7800 JRD0000 7/15/2013 8:00 FAC8301027 FACILITIES RESOURCE INC mteinert@fri-texas.com WDB
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000006470 VILLAFANA ENTERPRISES INCORPORATED mv@modcatdesign.com MWB
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000006470 VILLAFANA ENTERPRISES INCORPORATED mvp@modcatdesign.com MWB
IFBBV 7800 JRD0000 7/15/2013 8:00 BES8310861 BEST GOODS & SERVICES OF TX newnanski@yahoo.com
IFBBV 7800 JRD0000 7/15/2013 8:00HOT7140605 HOTLINK MARKETING nhaub@hotlink.com
IFBBV 7800 JRD0000 7/15/2013 8:00 PRO8310075 MACWATSON ENTERPRISES INC nicki@prographixaustin.com WDB
IFBBV 7800 JRD0000 7/15/2013 8:00 ALP8321821 ALPHAGRAPHICS 596 nmendenhall@alphagraphics.com
file:///O|/Staff/Dalchau%20Jonathan/Fleet/1003%20-%20IFBBV%20JRD0000%20-%20Decal%20Making%20Supplies/Sent%20Notices.htm[12/12/2013 2:32:27 PM]
IFBBV 7800 JRD0000 7/15/2013 8:00DIV7121490 PROFORMA DIVERSIFIED CORPORATE SOLUTIONS orderdesk@proformadcs.com MDB
IFBBV 7800 JRD0000 7/15/2013 8:00 VC0000101270 PS PROMOTIONS INC paige@texaspromo.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ACT8303164 ACP INTERNATIONAL INC pam@sa-so.com
IFBBV 7800 JRD0000 7/15/2013 8:00 INN8304427 INNOVATIVE PRINT MANAGEMENT patquinn@austin.rr.com
IFBBV 7800 JRD0000 7/15/2013 8:00 LON8314146 LONE STAR AWARDS INC patty@lonestarawards.com
IFBBV 7800 JRD0000 7/15/2013 8:00DES8301104 DESIGN CENTER SIGNS INC paul.ingle@designcentersigns.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908028 NAFCO-INC. paula@nafco-inc.com
IFBBV 7800 JRD0000 7/15/2013 8:00 SKY8321845 SKYLINE BOOK BINDING & GBC SUPPLIE penny@onlineskyline.com
IFBBV 7800 JRD0000 7/15/2013 8:00 PRO8310075 MACWATSON ENTERPRISES INC peter@prographixaustin.com WDB
IFBBV 7800 JRD0000 7/15/2013 8:00 AZU8315842 SPIT AND IMAGE INC president@carwrap.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 TEX4799500 TEXAS ELECTRIC COOPERATIVES purchinfo@austintexas.gov
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000908554 MACATO ENTERPRISES INC. randyi@speedpro.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000913468 GRAPHIC RESOURCE GROUP rcarson@graphicresource.com
IFBBV 7800 JRD0000 7/15/2013 8:00 WES7035690 WESCO DISTRIBUTION INC rcowart@wesco.com
IFBBV 7800 JRD0000 7/15/2013 8:00 VS0000008024 ARTIZAN GRAPHIX L.L.C. renee@artizangraphix.com WDB
IFBBV 7800 JRD0000 7/15/2013 8:00 TEC7112245 TECH PRODUCTS INC rfailla@techproducts.com
IFBBV 7800 JRD0000 7/15/2013 8:00 ACC8313611 ACCELERATED GRAPHICS rick@acceleratedgraphics.net
IFBBV 7800 JRD0000 7/15/2013 8:00 LON8310575 LONE STAR OFFICE SUPPLIES INC rita@lonestarsupplies.com NC
IFBBV 7800 JRD0000 7/15/2013 8:00 REE7091515 REECE SUPPLY CO OF SAN ANTONIO rob.mcabee@reecesupply.com
IFBBV 7800 JRD0000 7/15/2013 8:00 AQI8313814 AQITY INC sales@aqity.org
IFBBV 7800 JRD0000 7/15/2013 8:00 MUN8303086 MUNICIPAL SUPPLY SALES CO sales@mssc.mv.com
IFBBV 7800 JRD0000 7/15/2013 8:00 V00000914901 ONTARGET MANUFACTURING INC. sales@ontargetindustries.com
JRD0000_initial_notifications 1
TO: Veronica Lara, Director
Department of Small and Minority Business Resources
FROM: Jonathan Dalchau, Buyer II
DATE!-- 7/8/20-1-3
SUBJECT: Request for Determination of Goals for Solicitation No. JRDOOOO
Project Name: Decal Making Supplies
Commodity
Code(s): 2553088
Estimated Value: -'$~1.-=0-:-:19=-',"="48=-::5=--------------------
Below are scopes of work for this project as determined by the Purchasing Office and Department that are
contained In this solicitation.
To establish a Contract wjth a single Vendor able to provide Gerber and 3M manufactured decal supolies for Citv of
Austin ("Citv") vehicles and eguioment.
The Departmental Point of Contact is: Hazel Black at Phone: 512-974-1751
Per paragraph 8.2.1 of the Rules Governing the Minority and Women Owned Business Enterprise Procurement
Program, please determine the use of goals by completing and returning the below endorsement. If you have
questions, please call me at 97 4-2938
- .-. _Approved w/ Goals Approved, w/out Goals
Recommend the use of the following goals based on the below reasons:
a. Goals: __ %MBE ___ %WBE
b. Subgoals __ %African American __ % Hispanic
__ % Native/Asian American
Date: ~-zq- 13
cc: Lorena Resendiz
Revised 6-7-13 
 davido.extraxim@gmail.com